Admin And Front Desk Assistant

Key Responsibilities

Greet clients, visitors and candidates professionally, maintain visitor records, and guide them to the concerned person.

Handle reception, incoming calls, enquiries and messages politely, with prompt follow-up.

Coordinate appointments, meeting room arrangements and visitor hospitality, including tea, coffee, water and refreshments.

Manage pantry supplies and service, monitor stock, and maintain hygiene and readiness.

Coordinate office cleaning and housekeeping; ensure reception, meeting rooms, the pantry and common areas remain clean and organised.

Maintain office files, administrative records, stationery stock, courier and dispatch records.

Assist with emails, data entry, documentation, printing, scanning and other routine office work.

Coordinate with vendors, housekeeping staff and the HR/Admin team for office supplies, repairs and daily requirements.

Required Skills and Qualities

Good verbal and written communication, professional telephone etiquette, and confident client interaction.

Well-groomed, presentable and courteous, with a professional approach to visitors and colleagues.

Punctual, alert and prompt; able to prioritise work and follow through on tasks.

Basic knowledge of MS Word, Excel, email and office equipment.

Ability to handle multiple responsibilities, maintain confidentiality and take ownership of office upkeep.