Billing Executive

Job Description: Billing Executive

Company: Elcon Industries

Location: Pisoli, Pune

Department: Operations

Position: Billing Executive

Role Overview: The Billing & Transport Executive will be responsible for managing end-to-end billing activities and coordinating transportation for customer orders. The role demands accuracy in documentation, timely dispatch coordination, and strong communication skills. Candidates with experience in the steel industry, cable tray manufacturing, or solar structure manufacturing will be preferred.

• Key Responsibilities:
• Billing experience of 2 or 3 years
• Billing & Documentation: Prepare and process sales invoices, delivery challans, e-way bills, and related documents.
• Maintain accurate billing records in the system.
• Coordinate with the accounts team for payment updates and invoice clarifications.
• Verify order details, quantities, and pricing before billing.
• Ensure all dispatch documents are complete and compliant with GST norms.
• Transport & Dispatch Coordination: Arrange transportation for customer dispatches based on order schedules.
• Coordinate with transporters, logistics partners, and drivers.
• Track vehicle movement and ensure timely deliveries.
• Prepare dispatch schedules and share updates with clients and internal departments.
• Maintain transporter database, freight rates, and negotiate when required.
• Operational Support: Coordinate with production and stores for material readiness.
• Handle customer queries related to dispatch and documentation.
• Ensure proper filing of invoices, challans, GRNs, and transport documents.
• Monitor costs related to transportation and minimize delays or demurrage.
• Required Qualifications & Skills:Minimum 2–5 years of experience in billing, logistics, or dispatch operations.
• Experience in steel, cable tray, solar structure, or related manufacturing industries is mandatory.
• Strong knowledge of GST billing, e-way bills, and transport coordination.
• Proficiency in MS Office, Excel, and basic ERP/Tally.
• Good communication, coordination, and negotiation skills.
• Ability to handle pressure and ensure timely dispatch execution.
• Preferred Attributes: Detail-oriented and highly organized.
• Strong follow-up skills.
• Ability to coordinate between multiple departments.
• Familiarity with industrial transport requirements and documentation.