Executive Assistant

Company: Vajraa.io

Location: Pune

Employment Type: Full-time

About the Company

Vajraa.io is a growing technology-driven company focused on building innovative digital solutions and creating new opportunities through technology. We are expanding our operations and looking for a responsible HR professional who can manage internal HR processes, support employee engagement, and contribute to the growth and development of our organization.

Key ResponsibilitiesSchedule and Calendar Management

• Manage the Founder's daily schedule, meetings, appointments and travel plans
• Prioritise the Founder's time and resolve scheduling conflicts
• Prepare meeting agendas, record minutes and track action points

Task Tracking and Follow-up

• Maintain a task tracker covering all assigned and pending activities
• Follow up with employees, clients, vendors and business partners until tasks are closed
• Monitor deadlines, targets and project progress, and flag delays early

Reporting and Documentation

• Prepare daily and weekly status reports and MIS reports
• Prepare presentations, proposals, business documents and reports
• Maintain records of important discussions, decisions and commitments

Coordination

• Coordinate with different departments for smooth execution of work
• Act as the communication link between the Founder and internal teams
• Handle emails, calls and professional correspondence on the Founder's behalf

Business Support

• Assist with business development and strategic activities
• Conduct research and prepare information to support business decisions
• Assist in planning and executing new projects and initiatives
• Support the Founder in marketing, HR, finance and administrative work when required

Confidentiality and Discretion

• Maintain strict confidentiality of company and Founder-related information

Qualification Education

• Bachelor's degree in BBA, B.Com, Business Administration, Management or a related field
• MBA preferred

Experience

• 1-3 years as an Executive Assistant, Founder's Assistant, Business Coordinator

Required Skills

• Excellent communication and interpersonal skills
• Strong coordination and follow-up ability
• Good time management, planning and organisational skills
• Ability to handle multiple priorities and urgent tasks
• Problem-solving and decision-making ability
• Strong attention to detail
• Proactive, responsible and ownership-driven
• Able to maintain confidentiality and act with discretion
• Comfortable working in a fast-paced environment and coordinating with multiple teams

Why Join Us

• Work directly with the Founder and learn how a business is run
• Exposure to marketing, HR, finance, operations and business development
• Clear growth path towards Business Coordinator or Manager roles
• Ownership of real work with real impact