Executive-Business Finance

Area(s) of responsibility

Department

Finance / Revenue Assurance / Operations Support

Reporting To

Assistant Manager / Manager – Finance Operations

Job Purpose

To ensure accurate and timely processing of customer billing activities, including PO and rate uploads, invoice booking, invoice dispatch, FP% maintenance, and Back-to-Back (BTB) transaction management, while adhering to organizational policies and service-level commitments.

Key Responsibilities

1. PO and Rate Upload

• Ensure timely and accurate uploading of Purchase Orders (POs), amendments, and rate details into the ERP/system.
• Validate PO terms, billing rates, project codes, and customer details before system upload.
• Coordinate with Sales, Delivery and Business Finance teams for correction of discrepancies.
• Maintain complete documentation and audit trail for uploaded records.

2. Invoice Booking

• Process and record customer/vendor invoices accurately within defined timelines.
• Verify supporting documents, approvals, and billing details before invoice posting.
• Ensure compliance with company policies and accounting requirements.
• Resolve invoice-related exceptions and discrepancies promptly.

3. Invoice Dispatch

• Coordinate timely dispatch of invoices to customers through designated channels.
• Track delivery status and ensure customers receive invoices within contractual timelines.
• Maintain invoice dispatch records and acknowledgement documentation.
• Work closely with Accounts Receivable and customer stakeholders for issue resolution.

4. FP% Maintenance

• Monitor and maintain the assigned FP% target as per business requirements.
• Perform periodic reviews to identify gaps affecting FP%.
• Coordinate with internal stakeholders to ensure corrective actions are taken on priority.
• Prepare and share performance reports related to FP% achievement.

5. Back-to-Back (BTB) Working

• Manage end-to-end BTB transactions and related processes.
• Track BTB arrangements, invoice matching, and billing dependencies.
• Ensure timely closure of BTB activities and follow up on pending actions.
• Support reconciliations and provide data for audits and management reviews.

6. Compliance & Reporting

• Ensure adherence to internal controls, SOPs, and audit requirements.
• Maintain accurate records and supporting documentation.
• Prepare MIS reports and operational dashboards as required.
• Support internal and external audit requests.

Required Qualifications

• Bachelor's degree in Commerce, Finance, Accounting, or equivalent.
• 1–3 years of experience in Billing Operations, Finance Operations, Revenue Assurance, or Shared Services.
• Experience in ERP systems such as SAP, Oracle, or similar platforms preferred.