Order Processing & SCM Executive

Job Description

1. Managing and Processing Orders

• Create Item & Vendor Master for every new item & Vendor.
• Receive all documents from sales team related to orders & check accuracy of documents.
• Book the Sales Order & Purchase orders in SAP.
• Prepare & Update Sales & Purchase order file on daily basis & share to all concern department.
• Input order details accurately into the company computer system with zero error (in SAP).
• Maintain regular follow up with Vendor for Ontime/prepone/postpone of material readiness date.

2. Logistics & Shipping Coordination

• Work closely with Germany Order processing/logistics team for on time shipment movement.
• Get all shipment related documents from Germany team & download from SAP.
• Send Shipment alerts & documents to CHA for Custom Clearance.
• Work with courier and transport companies to book delivery trucks.
• Follow the shipment while it is on the road to ensure it does not get lost or delayed.
• Prepare shipping labels, invoices, packing lists, and e-way bills for transport.
• Share Dispatch Intimation & Invoice shipping documents with customer & internal stakeholders.

3. Inventory & Warehouse Support

• On time GRPO in SAP system.
• Match the physical stock in the warehouse with the numbers listed in the System.

4. Maintain Documentation Pre & Post shipment clearance

• Maintain Shipment wise documents folder as Invoice, AWB, BL, Packing list, BOE etc.
• Maintain customer wise documents folder as PO, Invoices, E-way bill etc.
• Ontime document submission to finance i.e. GRPO, Transporter, CHA & Forwarders Invoices.
• Timely update Order files, Custom Duty files, Inventory files & share to Finance & sales team.

5. Qualification & Experience

• Bachelor's Degree in SCM, Logistics or Commerce or related field.
• 2 to 5 years of Experience in supply Chain, logistics, warehouse operations & Inventory management.
• Experience in Manufacturing or Trading companies.
• Working knowledge of ERP system such as SAP, Oracle or equivalent.
• Proficiency in Microsoft Excel including pivot tables, lookups and reporting.

6. Skill and Competencies

• Strong Co-ordination, follow up stakeholders i.e. supplier, transporter.
• Good Analytical ability with attention to accuracy and detail.
• Understanding of procurement, inventory control, logistics and order management processes.
• Ability to prioritize multiple tasks and work effectively under delivery deadlines.
• Clear written and verbal communication in English.
• Problem solving mindset and continuous improvement orientation.