Receptionist Cum Librarian

Key Responsibilities

1. Reception & Front Desk

• Welcome and assist Ph.D. students, faculty, visitors, and guests professionally.
• Attend incoming telephone calls.
• Maintain visitor and appointment records.
• Receive and distribute courier, letters, and other documents.
• Handle basic enquiries and provide appropriate information.
• Maintain a clean, organized, and welcoming reception area.
• Support routine administrative activities as assigned by management.

2. Library Management

• Manage day-to-day library operations and ensure systematic maintenance of books and reference materials.
• Issue, receive, renew, and maintain records of library books.
• Maintain accurate records of books, users, and transactions.
• Arrange and organize books systematically for easy access.
• Maintain records of new, damaged, missing, and withdrawn books.
• Assist in library stock verification and reconciliation.
• Maintain a disciplined, quiet, and organized library environment.
• Assist Ph.D. students and other users in locating required books and reference materials.

3. Barcode-Based Book Management

• Manage the barcode-based book management process.
• Generate, print, and affix barcodes to books using a barcode printer.
• Maintain accurate mapping of barcode numbers with book records.
• Use barcode scanners for book issue, return, renewal, and stock verification.
• Ensure barcode labels are properly printed, affixed, and readable.
• Replace damaged or unreadable barcode labels.
• Conduct periodic barcode-based physical verification of library books.
• Maintain proper reconciliation between physical books and library records.
• Coordinate with the software/vendor team for any barcode or library-system-related issues.

4. Documentation & Administrative Support

• Maintain library registers, records, files, and other documentation.
• Perform data entry and update records accurately.
• Prepare basic reports related to library books, users, and transactions.
• Assist with printing, scanning, photocopying, and document management.
• Support other administrative activities assigned by management.

Required Skills

• Good Marathi typing skills, including the ability to type and maintain records in Marathi.
• Good written and verbal communication skills in Marathi, Hindi, and English.
• Hands-on knowledge of barcode printers and barcode scanners.
• Practical understanding of barcode-based book management and inventory processes.
• Good working knowledge of MS Word and MS Excel.
• Ability to operate or quickly learn Library Management Software.
• Good documentation, filing, and record-maintenance skills.
• Strong attention to detail and accuracy in data entry.
• Good interpersonal and communication skills.
• Ability to interact professionally and patiently with Ph.D. students, faculty, and visitors.