Tender Executive

JOB DESCRIPTION (JD)Position: Tender Executive – Tender Searching & IdentificationDepartment: Tender / Sales

Company: R1 Radiance Lights Pvt. Ltd.

Experience: 1–3 Years

Qualification: Graduate in any discipline

Job Location: Pune, Maharashtra

Employment Type: Full-Time

1. Job SummaryWe are looking for a proactive and detail-oriented Tender Executive responsible for searching, identifying, and tracking government and private-sector tender opportunities related to lighting products, electrical equipment, and infrastructure projects. The candidate should be familiar with online tender portals and able to identify suitable business opportunities for the company.

2. Key Responsibilities

A. Tender Searching

• Search for new government and private-sector tenders related to LED lights, street lights, high-mast lights, solar lights, and electrical products.
• Regularly check government e-procurement portals, GeM, CPPP, and state government tender websites.
• Identify relevant tenders published by government departments, municipal corporations, PWD, electricity boards, and other organizations.
• Search tenders based on product category, location, estimated value, eligibility criteria, and submission deadlines.

B. Tender Analysis & Tracking

• Review tender documents to understand the scope of work, technical specifications, eligibility criteria, and required documents.
• Check EMD, tender fees, turnover requirements, experience requirements, and submission deadlines.
• Maintain a daily tender tracker in Excel.
• Share shortlisted tender details with the management and sales team.
• Monitor corrigenda, deadline extensions, and tender updates.

C. Tender Documentation & Submission

• Download tender documents and prepare a checklist of required documents.
• Coordinate with the accounts, sales, and technical teams to collect the necessary documents.
• Assist in preparing technical and commercial bids.
• Upload tender documents on the relevant portals before the deadline.
• Ensure that all required documents are submitted correctly and on time.

D. E-Tendering & Compliance

• Assist with online tender registration and submission.
• Familiarity with Digital Signature Certificates (DSC) and e-tendering procedures is preferred.
• Maintain records of submitted tenders, bid status, results, and upcoming opportunities.
• Coordinate with the concerned departments for clarification and compliance requirements.
• 3. Required SkillsExperience in searching government and private tenders.
• Knowledge of GeM, CPPP, and government e-procurement portals.
• Good knowledge of MS Excel, Word, and email communication.
• Ability to read and understand tender documents.
• Good documentation, coordination, and follow-up skills.
• Ability to manage multiple tenders and deadlines.
• Attention to detail and time management.
• 4. Qualification & ExperienceGraduate in any discipline.
• 1–3 years of experience in tender searching, tender documentation, or e-tendering.
• Experience in the lighting, electrical, solar, or infrastructure industry will be an added advantage.
• Freshers with good computer skills and knowledge of tender portals may also be considered.
• 5. Key Performance Indicators (KPIs)Number of relevant tenders identified daily.
• Accuracy of tender eligibility assessment.
• Timely submission of tender documents.
• Number of suitable tender opportunities shared with management.
• Maintenance of an updated tender tracker.
• Compliance with tender requirements and deadlines.

6. ReportingThe Tender Executive will report to the Sales Manager / Tender Manager / Management.

Interested candidates can share their updated resumes with details of their tender-searching and e-tendering experience.