Back Office Executive

We are looking for a detail-oriented and organized Back Office Executive to support day-to-day business operations. The role will involve managing company software, maintaining records, coordinating with sales and operational teams, preparing reports, and ensuring that routine back-office processes are completed accurately and on time.

The ideal candidate should have good working knowledge of MS Excel and PowerPoint, strong coordination skills, and the ability to efficiently manage multiple tasks.

Key Responsibilities1. Company Software & Data Management

• Handle and regularly update company software/ERP and internal systems.
• Enter, verify, and maintain customer, sales, inventory, billing, and operational data.
• Ensure that all system entries and records are accurate and updated on time.
• Generate required reports from company software.
• Coordinate with the concerned teams to resolve data or software-related issues.

2. Operations Coordination

• Coordinate with the sales, accounts, service, inventory, and management teams for smooth day-to-day operations.
• Follow up on pending tasks, documents, approvals, payments, and other operational requirements.
• Maintain proper communication between different departments.
• Track daily activities and ensure timely completion of assigned tasks.

3. MS Excel & Reporting

• Maintain and update daily, weekly, and monthly Excel reports.
• Prepare sales, inventory, customer, payment, and operational MIS reports.
• Use Excel for data analysis, tracking, reconciliation, and record management.
• Maintain organized databases and ensure data accuracy.
• Use formulas, filters, sorting, pivot tables, and other commonly used Excel functions as required.

4. MS PowerPoint & Presentations

• Convert business data and reports into clear and easy-to-understand presentations.
• Update existing presentations and maintain proper formatting and documentation.

5. Documentation & Administration

• Maintain proper physical and digital records of company documents.
• Prepare and organize correspondence, reports, forms, and other business documents.
• Ensure important documents are properly filed and easily accessible.