Executive Assistant

Job Description – Executive Assistant to Director

Position: Executive Assistant to Director

Industry: Real Estate & Construction

Department: Director's Office / Administration

Reporting To: Director

Location: Raipur

Experience: 2–5 Years

Job Role :

Humein ek smart, responsible aur well-organized Executive Assistant ki zarurat hai jo directly Director ke saath kaam karega.

Is role mein candidate ka main kaam Director ke daily work ko manage karna, different departments se coordination karna, important kaamon ka follow-up lena aur Director ko regular updates dena hoga.

Candidate ko Real Estate aur Construction business ke alag-alag departments jaise Sales, CRM, Projects, Procurement, Accounts aur HR ke saath coordination karna hoga.

• Key Responsibilities1. Director ke Daily Work ko Manage KarnaDirector ka daily schedule, meetings aur appointments manage karna.
• Director ke important meetings aur commitments ka record rakhna.
• Director dwara diye gaye kaamon ki list banana aur unka timely follow-up karna.
• Jo kaam pending hain unke baare mein Director ko regular update dena.
• Important deadlines aur commitments ko track karna.
• Director se related confidential information ko properly handle karna.
• 2. Follow-up aur CoordinationDirector dwara diye gaye instructions ko concerned employee ya department tak pahunchana.
• Different departments se kaam ka status lena.
• Pending kaamon ka regular follow-up karna.
• Agar koi kaam delay ho raha hai to uski information Director ko dena.
• Director ke decisions ko concerned team tak communicate karna aur implementation ka follow-up karna.
• 3. Real Estate Projects ka CoordinationOngoing construction projects ka regular update lena.
• Site engineers aur project team se progress report lena.
• Construction, material, labour aur project-related important updates Director tak pahunchana.
• Project meetings ke liye required information collect karna.
• Different projects ke pending issues ka tracker maintain karna.
• 4. Sales aur CRM CoordinationSales team se daily/weekly sales updates lena.
• New bookings, leads, collections aur pending customer issues ka status maintain karna.
• CRM team se customer-related pending matters ka follow-up karna.
• Important customer issues ko Director ke attention mein lana.
• Sales aur CRM ki important reports prepare karna.
• 5. Purchase aur Vendor CoordinationPurchase team se pending material aur purchase orders ka status lena.
• Vendors se quotation, delivery aur pending material ka follow-up karna.
• Important quotations ko collect karke Director ke saamne rakhna.
• Vendor-related pending payments ya issues ka status lena.
• Material delivery aur purchase-related important updates track karna.
• 6. Reports aur MISDirector ke liye daily, weekly aur monthly reports prepare karna.
• Different departments se information collect karke ek consolidated report banana.
• Excel/Google Sheets mein trackers maintain karna.
• Management ke liye presentations aur reports banana.
• Meetings ke important decisions aur action points ka record maintain karna.
• 7. CommunicationDirector ke behalf par emails, WhatsApp messages aur letters draft karna.
• Clients, vendors, contractors, consultants aur employees ke saath coordination karna.
• Important communication ka proper record maintain karna.
• Director ko important messages aur updates timely communicate karna.
• 8. Meetings ka ManagementMeetings schedule karna aur concerned persons ko inform karna.
• Meeting ke liye required documents aur information ready karna.
• Meeting ke baad important action points note karna.
• Concerned employees se action points ka follow-up lena.
• Pending action points ka tracker maintain karna.
• 9. Administrative WorkDirector ki travel, hotel aur meeting arrangements mein assistance karna.
• Important documents aur files ko properly maintain karna.
• Bills, expenses aur reimbursement ka coordination karna.
• Director dwara diye gaye special projects aur assignments ko handle karna.
• Candidate mein kya qualities honi chahiyeCandidate smart aur presentable hona chahiye.
• Communication skills achhi honi chahiye.
• Hindi aur English dono mein communication kar sakta ho.
• Excel, Word, PowerPoint aur Google Sheets ka basic/good knowledge hona chahiye.
• Follow-up karne ki strong ability honi chahiye.
• Ek saath multiple kaam handle kar sake.
• Responsible aur punctual hona chahiye.
• Confidential information ko properly handle kar sake.
• Senior management ke saath professionally kaam kar sake.
• Bina baar-baar reminder ke pending kaamon ka follow-up khud kar sake.
• Problem ko sirf bataye nahi, balki solution ke liye concerned person ke saath coordinate kare.

Ideal CandidateHumein aisa candidate chahiye jo sirf "Director ka assistant" bankar kaam na kare, balki Director ke liye ek central coordination person ki tarah kaam kare.

Director ne kisi employee ya department ko koi kaam diya hai, to candidate uska:

Instruction lena → Concerned person ko dena → Follow-up karna → Status lena → Delay identify karna → Director ko update dena

poora cycle manage kare.

Preferred ExperienceReal Estate, Construction, Infrastructure, Corporate Office, Administration ya Executive Assistant ke experience wale candidates ko preference di jayegi.

Salary: ₹25,000 – ₹50,000 per month

Experience: 2–5 Years

Job Type: Full Time

Reporting: Directly to Director