Executive Assistant

The candidate will work closely with the MD to manage daily follow-ups, digital marketing activities, team coordination, reports, meetings, and important assignments. The role requires excellent communication, time-management, follow-up, and multitasking skills.

• Key Responsibilities1. MD CoordinationManage and coordinate the MD's daily schedule, meetings, calls, and appointments.
• Prepare daily task lists and follow up on pending activities.
• Coordinate with internal teams and external agencies on behalf of the MD.
• Ensure important instructions from the MD are communicated and followed up properly.
• Maintain confidentiality of company and management information.
• Prepare daily, weekly, and monthly status reports for the MD.
• 2. Digital Marketing CoordinationCoordinate the company's digital marketing activities across various platforms.
• Follow up with the digital marketing team, agencies, designers, videographers, and content creators.
• Monitor social media activities, including Instagram, Facebook, YouTube, Google Business Profile, and other relevant platforms.
• Track content calendars, posting schedules, campaigns, and promotional activities.
• Coordinate with the team for photos, videos, reels, creatives, captions, and promotional content.
• Monitor campaign performance and prepare basic reports for management.
• Follow up on digital marketing leads, enquiries, promotions, and online customer engagement.
• Ensure marketing activities are completed within the assigned timelines.
• 3. Team Follow-Up & CoordinationConduct regular follow-ups with team members regarding assigned tasks.
• Track pending tasks and provide timely updates to the MD.
• Coordinate between different departments and branches when required.
• Maintain proper records of completed and pending assignments.
• Escalate important delays or issues to the MD immediately.
• 4. Reporting & DocumentationPrepare daily activity reports and management updates.
• Maintain Excel/Google Sheets for task tracking and marketing activities.
• Prepare meeting notes, action points, and follow-up reports.
• Maintain digital files, documents, presentations, and important records.
• Track targets, deadlines, campaign activities, and team performance.
• 5. Administrative SupportHandle professional communication through email, WhatsApp, phone calls, and other channels.
• Coordinate meetings and prepare required information/documents.
• Assist the MD in presentations, reviews, business discussions, and special projects.
• Handle urgent assignments and complete them within the given timeline.
• Support the MD in day-to-day business coordination.
• Required SkillsExcellent verbal and written communication skills.
• Strong knowledge of Digital Marketing and Social Media.
• Good knowledge of Instagram, Facebook, YouTube, Google Business Profile, etc.
• Excellent follow-up and coordination skills.
• Strong knowledge of MS Excel / Google Sheets / PowerPoint / Google Workspace.
• Good organizational and time-management skills.
• Ability to multitask and handle pressure.
• Strong attention to detail.
• Proactive approach with a problem-solving mindset.
• Ability to work independently and take responsibility for assigned tasks.
• Preferred QualificationsBachelor's degree in Business Administration, Marketing, Digital Marketing, or a related field.

Candidate ProfileThe ideal candidate should be:

• Smart, confident, and well-organized.
• Professional in communication and presentation.
• Highly responsible and trustworthy.
• Comfortable coordinating with multiple teams.
• Quick in understanding instructions and converting them into action.
• Strong in follow-up and reporting.
• Willing to learn and take ownership of responsibilities.
• Flexible with working hours when required for important management activities.

Performance ExpectationsThe candidate will be expected to ensure:

MD Instructions → Team Coordination → Follow-Up → Completion → Reporting

Every assigned task should be properly tracked and updated to the MD until completion.