Accounts / HR Executive

JOB DESCRIPTION

Accounts / HR Executive Department

Accounts & Human Resources Exe Reports To

Operations Head Peer Function

Floor Manager Location

Corporate Office & Manufacturing Plant Employment Type

Full-Time

Position Summary

The Accounts/HR Executive is a dual-function role reporting to the Operations Head, responsible for day-to-day accounting/finance operations and HR/administration for the company. The role manages bookkeeping, statutory compliance, payroll inputs, and vendor/customer accounts on the finance side, while handling recruitment coordination, employee lifecycle management, attendance/leave, and statutory HR compliance on the people side. The Accounts/HR Executive works closely with the Floor Manager a peer function under the Operations Head for plant manpower needs, attendance data, and vendor/procurement-related accounting.

Key Responsibilities

A. Accounts & Finance

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Maintain day-to-day bookkeeping — sales/purchase entries, vendor and customer invoicing, and ledger reconciliation.

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Process vendor payments, customer receivables follow-up, and petty cash management.

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Handle bank reconciliation and coordinate with the bank for routine transactions.

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Prepare and file statutory returns (GST, TDS) in coordination with the company's CA/auditor.

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Maintain expense records and support monthly MIS/financial reporting to the Operations Head.

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Coordinate with the Procurement/Store Manager for purchase invoice verification and vendor payment processing.

B. Human Resources & Administration

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Coordinate recruitment for plant and office roles sourcing, screening, scheduling interviews with the Floor Manager/department heads.

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Manage onboarding, induction, and employee documentation for new joiners.

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Maintain attendance, leave records and monthly payroll inputs in coordination with relevant department heads.

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Ensure statutory HR compliance — PF, ESIC, labour law registers, and other applicable filings.

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Maintain employee personnel files, service records and HR documentation.

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Support grievance handling, disciplinary documentation, and exit formalities (full & final settlement, relieving letters).

C. Coordination & Reporting

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Provide the Operations Head with periodic accounts and HR reports (payables/receivables status, headcount, attrition, compliance status).

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Liaise with the Floor Manager for shop-floor manpower planning, attendance data and disciplinary matters.

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Support internal and statutory audits with accounts and HR documentation as required.

Key Result Areas (KRA)

1. Accounts & Compliance

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Timely and accurate GST/TDS filing with zero late-filing penalties.

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Vendor payments and customer follow-ups processed within agreed timelines.

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Books reconciled and MIS submitted to Operations Head by the agreed monthly date.

2. Payroll & HR Compliance

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100% accurate and on-time payroll input processing every month.

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Zero non-compliance in PF/ESIC/labour law filings and registers.

3. Recruitment & Onboarding

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Fill open positions within the agreed recruitment turnaround time (time-to-hire).

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Complete onboarding/documentation for every new joiner within the first week.

4. Employee Records & Documentation

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Maintain 100% updated and audit-ready personnel files and HR registers.

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Complete exit formalities (Full & final settlement, relieving letter) within the defined timeline for every exit.

5. Coordination & Reporting

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Submit accounts and HR MIS reports to the Operations Head on schedule.

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Resolve Floor Manager's attendance/manpower/payroll queries within 24–48 hours.

Key Performance Indicators (KPIs)

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Statutory filing compliance (GST/TDS/PF/ESIC) — on-time %

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Payroll accuracy and processing timeliness

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Vendor payment / receivables turnaround time

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Recruitment time-to-hire

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Attrition rate / exit formality turnaround time

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Audit findings (accounts & HR documentation)

Candidate Requirements

Education

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Graduate in Commerce/B.Com (mandatory for the accounts function); additional diploma/certification in HR/Payroll Management preferred.

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MBA/PGDM in HR or Finance is an advantage but not mandatory.

Experience

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4–8 years of combined or independent experience in accounts and HR/administration, ideally in a manufacturing SME environment.

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Experience handling both statutory accounting compliance (GST/TDS) and statutory HR compliance (PF/ESIC) is preferred.

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Exposure to a manufacturing plant environment (coordinating with shop-floor attendance/payroll) is a strong plus.

Knowledge & Skills

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Proficiency in Tally/accounting software and MS Excel.

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Working knowledge of GST, TDS, PF, ESIC and other applicable statutory requirements.

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Basic payroll processing knowledge (attendance-to-payroll cycle).

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Recruitment coordination and HR documentation skills.

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Good written and verbal communication for coordinating across departments.

Behavioral Attributes

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High integrity and confidentiality, given access to financial and employee data.

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Strong multitasking ability to balance accounts deadlines with HR activities.

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Detail-oriented with good documentation discipline.

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Approachable and fair in handling employee-facing HR matters.