Secretary / Executive Assistant

Executive Assistant to DirectorCompany: Kayaan Prints Pvt. Ltd.

Location: Ring Road, RaghuKul Market, Surat

Position: Executive Assistant (EA) to Director

Experience: 2–5 Years

Salary: As per experience, capability & suitability

Employment Type: Full Time

About the RoleWe are looking for a smart, proactive and highly organized Executive Assistant to the Director who can manage day-to-day coordination, communication, follow-ups and administrative responsibilities while working closely with the Director.

The ideal candidate should be confident, disciplined, detail-oriented and capable of handling multiple priorities with speed and professionalism.

• Key ResponsibilitiesManage the Director's daily schedule, meetings and appointments.
• Coordinate and follow up with internal teams, clients, vendors and business associates.
• Maintain daily task lists and ensure timely follow-ups and closures.
• Prepare and organize reports, presentations, MIS and business-related documents.
• Handle emails, messages, calls and important correspondence on behalf of the Director.
• Maintain confidentiality of business and personal information.
• Coordinate meetings and ensure required information/documents are ready in advance.
• Track important commitments, deadlines, payments and pending activities.
• Assist the Director in day-to-day business operations and special projects.
• Conduct research and collect information whenever required.
• Coordinate travel arrangements, meetings and other logistics.
• Ensure effective communication between the Director and various departments.
• Take ownership of assigned tasks and follow them through to completion.
• Candidate ProfileGraduate in any discipline; MBA/BBA will be an advantage.
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant or similar role.
• Excellent communication skills in English and Hindi; Gujarati will be an advantage.
• Strong knowledge of MS Office / Google Workspace, Excel and PowerPoint.
• Excellent organizational and time-management skills.
• Should be comfortable with WhatsApp, email and digital business tools.
• Ability to multitask and work in a fast-paced business environment.
• Should have strong follow-up and coordination skills.
• Smart personality with professional communication and presentation.
• High level of discretion, confidentiality and integrity.
• Proactive attitude and problem-solving mindset are essential.

What We Are Looking ForWe are looking for someone who doesn't just wait for instructions but takes ownership, follows up, identifies pending work and gets things done.

If you are energetic, responsible, sharp and enjoy working closely with senior management, we would love to hear from you.

Interested candidates can apply through Apna.