Supply Chain Manager

Position Summary

The Procurement & Supply Chain Manager is responsible for three linked functions at the Modular Operation Theatre manufacturing plant: Procurement (sourcing and purchasing raw materials/components), Inventory Management (store operations and stock control), and Dispatch (outward logistics and delivery coordination). The role reports directly to the Plant Manager and leads a small team a Store Keeper-cum-Dispatch Executive and Helper ensuring the plant always has the right material at the right time, and that finished goods reach customers/sites accurately and on schedule.

Key Responsibilities

Procurement

•      Source, negotiate and place purchase orders for raw materials, components and consumables (GI/PUF/aluminium sheets, glass, LAF/HEPA components, electricals, hardware) as per production plan.

•      Develop and maintain an approved vendor base; evaluate vendors on price, quality and delivery reliability.

•      Immediately return defective products and ensure replacement is given by vendor at the earliest.

•      Negotiate rate contracts/annual agreements for high-volume items to control cost.

•      Track order status and follow up with vendors to prevent delivery delays.

Inventory Management

•      Maintain optimum stock levels (min-max) for all raw materials, components and packing consumables.

•      Ensure proper GRN, inward quality check coordination with QA/QC, and accurate stock entry in ERP/inventory system.

•      Organize store layout, labelling and material identification (FIFO/FEFO) for traceability.

•      Conduct periodic physical stock verification and reconcile with system records.

Dispatch & Logistics

•      Ensure packaging of material is in a way that doesn’t damage products sent.

•      Plan and coordinate outward dispatch of finished panels/systems as per production and delivery schedules.

•      Ensure correct packing, labelling and documentation (invoice, e-way bill, packing list) for every dispatch.

•      Coordinate transport/vehicle arrangement and track shipments till site delivery and customer receipts.

•      Ensure safe and damage-free loading/unloading practices; investigate and report any transit damage.

Team Supervision

•      Supervise the Store Keeper-cum-Dispatch Executive and Helper; allocate daily tasks.

•      Train the team on material handling, safe loading/unloading practices, and documentation discipline.

•      Maintain attendance and discipline of the reporting team.

Coordination & Compliance

•      Align material indent and dispatch schedules with the Plant Manager's overall production and Installation Head’s delivery plan.

•      Coordinate with the Designer for BOM-based material planning on new projects/orders.

•      Maintain purchase, store and dispatch documentation for audits (ISO 9001, customer and internal audits); ensure GST/e-way bill compliance on outward shipments.

Key Result Areas (KRA)

1. Material Availability

•      Zero production stoppage due to material unavailability.

•      Maintain fill rate of ≥98% against production material indents.

2. Inventory Control

•      Maintain inventory within approved min-max levels; control slow-moving/obsolete stock.

•      Achieve ≥98% accuracy in physical vs. system stock during audits.

3. Dispatch & Delivery

•      Achieve 100% on-time dispatch against confirmed delivery schedules.

•      Zero dispatch errors (wrong item/quantity) and zero missing/incorrect documentation.

•      Keep transit damage incidents at or below target.

4. Procurement Cost & Vendor Performance

•      Achieve targeted annual cost savings through negotiation/rate contracts.

•      Maintain vendor on-time delivery performance above agreed benchmark.

5. Team & Safety

•      Zero safety incidents during loading/unloading operations.

•      Maintain store and dispatch area 5S/housekeeping audit score at target level.

Key Performance Indicators (KPIs)

•      Material fill rate / stockout incidents

•      Inventory accuracy % (physical vs. system)

•      On-time dispatch %

•      Dispatch accuracy (right item/quantity/documentation)

•      Procurement cost savings % and vendor on-time delivery %

•      Transit damage / loading-unloading safety incidents

Candidate Requirements

Education

•      Graduate/Diploma in Mechanical, Industrial Engineering, Supply Chain, or Materials Management. MBA/PGDM in Operations or Supply Chain is an advantage.

Experience

•      3–5 years in procurement, store and/or dispatch/logistics roles within a manufacturing environment, including at least 2 years in a supervisory capacity.

•      Experience sourcing sheet metal, glass/glazing, HVAC, electrical or panel-building raw materials, and coordinating outward logistics for oversized/fragile goods, is strongly preferred.

•      Exposure to modular OT, cleanroom or healthcare-infrastructure manufacturing is a strong plus.

Knowledge & Skills

•      Strong working knowledge of inventory management principles (min-max, FIFO/FEFO, ABC analysis).

•      Hands-on experience with ERP/inventory software for purchase orders, GRN and stock tracking.

•      Working knowledge of dispatch documentation invoicing, e-way bills, packing lists and transport coordination.

•      Ability to read BOMs and technical specifications to procure the correct material/grade.

•      Good negotiation and vendor management skills.

Behavioral Attributes

•      Strong planning and organizational skills; ability to anticipate material needs and dispatch schedules ahead of time.

•      Clear coordination and communication with the Plant Manager, production and site/installation teams.

•      High attention to detail and documentation discipline, particularly for outward dispatch compliance.

•      Hands-on supervisory style comfortable directing store keeper and helper staff on the floor.

•      Ethical and transparent in vendor dealings.