Tender Executive

JD for Tender Executive Post:

1. Tender Identification & Analysis

• Monitor various tender portals (e.g., GeM, CPPP) for relevant opportunities.
• Analyze tender documents to assess feasibility and compliance.
• Identify key requirements and eligibility criteria.

2. Bid Preparation & Documentation

• Coordinate with internal teams (sales, engineering and finance) to gather necessary information.
• Ensure the company is registered on relevant tender platforms and maintains updated profiles.
• Understand and manage the documentation and procedures required for empanelment with agencies like MES, MCGM, CIDCO and INFRACON etc.
• Prepare comprehensive technical, commercial, and legal bid documents.
• Ensure all submissions meet client specifications and regulatory standards.
• Utilize online portals for document submission and tracking.
• Ready to attend pre bid meetings within Mumbai region if required.

3. Vendor & Stakeholder Coordination

• Liaise with subcontractors to obtain quotations and evaluate costs.
• Negotiate terms and ensure timely delivery of required documentation.
• Maintain effective communication with clients and stakeholders throughout the process.

4. Cost Estimation & Compliance

• Collaborate with teams to prepare accurate cost estimates and pricing structures.
• Ensure compliance with internal policies, industry standards, and client requirements.
• Conduct quality checks on final submissions to guarantee accuracy and professionalism.
• Ensuring & Tracking of Bank Guarantee.
• Coordinate with Accounts & EMD Track.

5. Post-Submission Activities

• Follow up on submitted tenders, addressing any additional questions or requests for clarification.
• Attend post-tender meetings or debriefings to understand the outcome and identify areas for improvement.
• Maintain records of tender submissions and outcomes for future reference.
• Maintain records of refunds, Performance Guarantees and Bank Guarantees.
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 🎓 Qualifications & Skills

• Education: Any graduate, Engineering, Commerce, or a related field.
• Experience: 3–5 years in tendering, bidding, or procurement. with relevant skills for submission of Engineering Consulting tenders of Construction Industry may also be considered. ( Candidates with experience of submission of product based tenders DO NOT apply)
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tender management software.

Soft Skills: Strong written and verbal communication, attention to detail, organizational skills, and ability to work under pressure.