HR Assistant

Job Description – HR & Compliance Manager

Position: HR & Compliance Manager

Department: Human Resources & Administration

Location: [Vadodara]

Experience: 3–8 Years

Industry: Civil, Mechanical & Construction

Job Purpose

To manage all HR activities, employee administration, labour compliance, statutory requirements, attendance, payroll coordination, recruitment, and employee relations for the company and project sites.

Key Responsibilities

1. Recruitment & Manpower

* Manage recruitment and selection of staff, engineers, supervisors, skilled and unskilled workers.

* Coordinate employee joining, documentation and onboarding.

* Maintain manpower requirements for projects and sites.

* Coordinate with project/site managers for manpower planning.

2. HR Administration

* Maintain employee personal files, joining documents and records.

* Manage attendance, leave and employee records.

* Prepare and maintain HR reports and MIS.

* Handle employee grievances and disciplinary matters.

3. Payroll & Salary Coordination

* Verify attendance and overtime records.

* Coordinate monthly salary/payroll processing.

* Ensure timely submission of salary-related information.

* Maintain records of deductions and employee benefits.

4. Labour & Statutory Compliance

* Ensure compliance with applicable labour laws and statutory requirements.

* Maintain statutory registers, records and documentation.

* Coordinate PF, ESIC, Professional Tax, Labour Welfare Fund and other applicable compliances.

* Manage contractor/subcontractor labour compliance and documentation.

* Coordinate labour licence, registration and renewal requirements as applicable.

* Prepare documents and records for labour department inspections/audits.

5. Site HR Management

* Regularly monitor HR and labour compliance at project sites.

* Ensure proper documentation of site workers and subcontractor manpower.

* Coordinate with site management regarding attendance, manpower and labour issues.

* Monitor compliance with company HR policies at all project locations.

6. Policies & Employee Relations

* Implement company HR policies and procedures.

* Maintain employee discipline and workplace standards.

* Handle employee complaints and resolve issues professionally.

* Support management in performance management and disciplinary actions.

7. Documentation & Reporting

* Maintain accurate and confidential employee records.

* Prepare monthly HR and compliance reports for management.

* Ensure all statutory and HR documents are properly filed and updated.

* Coordinate with auditors, consultants and government authorities when required.

Required Skills

* Good knowledge of HR processes and labour compliance.

* Knowledge of Indian labour laws and statutory requirements.

* Good communication and interpersonal skills.

* Strong documentation and record-keeping skills.

* MS Office / Excel knowledge.

* Ability to manage multiple project sites and manpower.

* Strong coordination and problem-solving skills.

Qualification

* MBA/PGDM in HR, MSW, or equivalent qualification.

* Relevant experience in construction/infrastructure industry preferred.

Key Performance Areas (KPI)

* Timely recruitment and manpower availability.

* Accurate attendance and payroll coordination.

* Timely statutory compliance.

* Proper employee and labour documentation.

* Reduction of compliance issues and penalties.

* Effective employee grievance management.

* Timely submission of HR and compliance reports.