Account Executive (Accounting)

Job Summary: Khushi Solar Energy Private Limited is looking for a responsible, organized, and detail-oriented Accountant & Office Administrator to manage day-to-day accounting activities, office administration, customer documentation, and routine operational tasks. The candidate should have good knowledge of accounting, invoicing, documentation, Excel, and office administration and should be capable of handling multiple daily responsibilities independently.

Key Responsibilities: Accounting & Finance

• Maintain daily accounting entries and update company books of accounts.
• Prepare and maintain sales invoices and purchase bills.
• Record sales, purchases, receipts, payments, expenses, and other financial transactions.
• Maintain proper records of office expenses and petty cash.
• Verify bills, invoices, payment documents, and supporting records.
• Maintain vendor and customer account records.
• Assist in bank reconciliation and payment follow-ups.
• Prepare basic accounting reports and daily/monthly summaries.
• Coordinate with the CA/accounting team for required financial information and documentation.

Consumer / Customer Documentation

• Collect, check, organize, and maintain customer documents required for solar projects.
• Maintain proper physical and digital files for customers.
• Verify documents for completeness and coordinate with customers for missing documents.
• Maintain records related to electricity bills, Aadhaar/PAN, bank documents, quotations, invoices, agreements, subsidy-related documents, and solar project paperwork.
• Keep customer documentation updated and properly arranged for submission to relevant departments/portals.

Office Administration

• Handle day-to-day office administrative activities.
• Maintain office records, files, stationery, and general documentation.
• Enter and maintain daily office expenses.
• Coordinate routine office requirements and vendor communications.
• Maintain employee attendance and leave records.
• Prepare monthly salary calculations, deductions, advances, and related records.
• Support management with daily administrative and operational tasks.
• Follow up on pending documents, payments, bills, and other office requirements.

Required Skills & Knowledge

• Good knowledge of accounting and bookkeeping principles.
• Good working knowledge of MS Excel and MS Office.
• Knowledge of accounting software such as Tally Prime / ERP / similar accounting software.
• Good understanding of sales and purchase entries, invoicing, expenses, receipts, payments, and ledger maintenance.
• Good knowledge of document management and office administration.
• Ability to maintain accurate and organized records.
• Good communication and coordination skills.
• Good typing and computer skills.
• Ability to work independently and manage multiple tasks.
• Strong attention to detail and accuracy.
• Responsible, punctual, disciplined, and willing to learn.