Administrative Officer

🧾 Job Title: Administrative Officer

Company: HomeMatch Property Solutions LLP

Location: Work from office

Working Hours: 10:00 AM to 7:00 PM (wednsday to monday)(saturday -sunday working)

🔍 Job Summary:We are seeking a proactive and detail-oriented Administrative Executive to manage daily office tasks, coordinate communication, and support backend operations for our real estate firm. The ideal candidate will be organized, tech-savvy, and capable of multitasking in a dynamic, fast-paced environment.

• 🧩 Key Responsibilities:📋 General Administration:Maintain and organize digital and physical records.
• Prepare and manage documents such as rent agreements, invoices, and client files.
• Coordinate appointments, property visits, and meetings.
• 🏘️ Real Estate Operations Support:Update property listings on portals and internal databases.
• Assist with tenant and landlord coordination.
• Handle inquiries via phone, WhatsApp, email, and CRM.
• 📞 Client Communication:Respond to client queries promptly and professionally.
• Share property photos, details, and documents as requested.
• Follow-up with leads and maintain records of communication.
• 💻 Tech & Tools Management:Use WhatsApp Business, Excel, Google Drive, and CRM tools (like AI Sensy) to automate and streamline communication.
• Update and manage 8x8 communication systems for tenants, owners, and buyers.
• 📊 Reporting & Tracking:Prepare weekly reports on leads, property visits, and agreement statuses.
• Track rent payment schedules and lease renewals.
• ✅ Qualifications & Skills:Bachelor’s degree preferred.
• 1+ year of experience in administration, real estate, or customer service.
• Strong knowledge of MS Office, Google Workspace, and CRM tools.
• Excellent written and verbal communication in English and Gujarati/Hindi.
• High attention to detail and time management skills.
• 🌟 Preferred Qualities:Self-motivated and reliable.
• Real estate industry experience is a plus.
• Comfortable working independently from home.
• Ability to maintain confidentiality and professionalism.

💰 Salary:As per experience and company standards

(Performance-based incentives may be offered)