Warehouse And Dispatch Executive

Warehouse and Dispatch Executive

Location: Vijayawada

Employment: Full-time, work from warehouse

Salary: ₹20,000–₹22,000 per month, depending on relevant experience and practical skills

Industry: Healthcare, diagnostics and laboratory supplies

About the role

We are looking for a reliable, hands-on Warehouse and Dispatch Executive to manage goods receipt, stock records, picking, packing and dispatch at our Vijayawada warehouse.

The person must be comfortable personally packing material as well as maintaining basic computer records and dispatch paperwork. This position involves independent daily execution and coordination with our Bangalore head office, suppliers, couriers and transporters.

Key responsibilities

1. Receiving and storing material

• Receive incoming goods and check product, quantity, batch, expiry and condition against supplier documents.
• Record shortages, damage, leakage or incorrect supplies and report them promptly with photographs.
• Update goods-receipt records in the company’s software or prescribed Excel format.
• Keep products in clearly identified locations and follow their storage requirements.
• Separate damaged, returned or expired material from saleable stock.

2. Picking and packing

• Pick the correct products against approved invoices or dispatch instructions.
• Check product code, pack size, quantity, batch and expiry before packing.
• Follow first-expiry-first-out instructions where applicable.
• Pack securely using the correct materials to prevent leakage, breakage and transit damage.
• Check labels, delivery address and number of packages.
• Record package weight and dimensions when required.
• Share packing photographs and complete the dispatch checklist.

3. Dispatch and transporter coordination

• Coordinate pickups with approved couriers and transporters.
• Print and attach invoices, labels, e-way bills and other documents provided or approved by head office.
• Check that the documents match the shipment and flag discrepancies before dispatch.
• Record AWB/LR numbers, package count and handover details.
• Share dispatch confirmation with head office on the same day.
• Follow up on missed pickups and report delays before the dispatch deadline.
• Support the resolution of delivery, damage and return issues.

Hands-on Packing, Cold-Chain Preparation and Barcode Labelling

• Personally pick, check, label and pack products for dispatch.
• Print approved product/barcode labels from the computer using company software and the designated printer.
• Verify that each label matches the correct product, pack size, batch, expiry and other required details before applying it.
• Apply labels neatly at the designated location without covering existing mandatory product information. Check barcode readability using the available scanning system.
• Pack temperature-sensitive products using the prescribed insulated packaging, cool packs and protective materials, following company procedures and product-specific storage and transport requirements.
• Prepare and position cool packs according to the approved packing method, including protection against direct contact or freezing where required.
• Keep cold-chain products under the required storage conditions until packing and coordinate pickup to minimise time outside controlled storage.
• Include temperature-monitoring devices where required by the packing instructions.
• Complete the final product, quantity, label, packaging and document checks before sealing and handing over the shipment.
• Report damaged packaging, unavailable cooling materials, incorrect labels or temperature concerns before dispatch.

4. Stock control

• Maintain accurate records of receipts, dispatches, returns and approved stock transfers.
• Conduct regular physical stock checks and report differences.
• Monitor packing-material availability and request replenishment in advance.
• Report low stock, near-expiry material and damaged inventory.
• Keep the warehouse organised, clean and ready for verification.
• Make stock adjustments only with the required approval.

5. Computer work and paperwork

• Maintain daily inward, outward, stock and pending-dispatch records.
• Use Excel or Google Sheets for data entry, sorting, filtering and basic totals.
• Enter transactions in billing or inventory software after training.
• Print, scan, save and share invoices, delivery documents and transporter receipts.
• Use email and WhatsApp to communicate clear updates and supporting documents.
• Submit a concise daily report showing material received, dispatched, pending and any issues requiring action.
• Maintain accessible records and provide a clear handover before planned leave.

Candidate requirements

• Minimum Class 12 pass; a diploma or graduate qualification is preferred.
• At least two years of relevant warehouse, stores, packing or dispatch experience; two to five years preferred.
• Must have personally handled packing, stock records and dispatch documentation.
• Practical knowledge of Excel, email, printing, scanning and basic computer operation.
• Able to read English product names, codes, quantities and addresses accurately.
• Able to communicate clearly in Telugu and with the Bangalore team in Hindi or English.
• Experience with healthcare products, diagnostics, pharmaceuticals, laboratory supplies or other inventory-based distribution is an advantage.
• Willing and able to perform the physical picking, packing and material-handling duties safely, using appropriate assistance or equipment.

What we value

• Accuracy and honesty in stock and dispatch records.
• Dependable attendance and timely communication.
• Ownership of daily work without repeated reminders.
• Careful handling of products and company property.
• Willingness to learn product details and software.
• Prompt reporting of mistakes, shortages and delays.

Performance expectations

• Accurate picking and packing.
• Dispatch within agreed timelines.
• Same-day recording of goods movements and dispatch details.
• Proper batch and expiry checks.
• Accurate physical stock and timely reporting of differences.
• Complete paperwork and clear daily updates.

Reporting

The role reports to Bangalore head office and works with the accounts/billing and inside-sales teams. Head office will provide approved billing documents and commercial instructions; the warehouse executive is responsible for accurate physical execution and records.