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Darshali

Karjan

The Receptionist / Front Desk Executive serves as the first point of contact for visitors and callers, ensuring a professional and welcoming atmosphere. This role involves managing front desk operations, handling communication efficiently, coordinating with internal departments, and providing administrative support — including overseeing the housekeeping of the admin office — to ensure a clean, organized, and smoothly functioning workplace.

Key Responsibilities:

Greet and welcome visitors in a courteous and professional manner.
Manage incoming phone calls, screen, and direct them to the appropriate departments or individuals.
Maintain visitor logs and issue visitor badges as per company policy.
Handle incoming and outgoing mail, couriers, and deliveries.
Coordinate meeting room bookings and ensure meeting areas are clean and well-prepared.
Supervise and coordinate the housekeeping activities of the admin office to maintain cleanliness, hygiene, and overall upkeep.
Maintain the front office area in a presentable and organized condition.
Assist in scheduling and coordinating appointments or meetings when required.
Support HR and Admin teams in daily clerical and administrative tasks.
Manage inventory of office supplies and assist in procurement when needed.
Maintain records, databases, and contact lists in an organized manner.
Handle inquiries from employees and visitors with professionalism and confidentiality.


Logicon Facility Management Private Limited

Receptionist / Front Office Executive

Santoshi Mata Chowk

Shroff Chowk

Position: Executive Assistant
Location: Westport, Baner, Pune
Type: Full-time
About the Role:
We are looking for an Executive Assistant to support our management team. The role requires good communication skills, organization, and the ability to manage day-to-day tasks smoothly.

Key Responsibilities:
CEO’s calendar, meetings, and call management
Team coordination, follow-ups, and client relationship management
Handling paperwork, compliance, bills, and vendor coordination
Preparing MIS reports, expense tracking, and basic accounts keeping
Checking and vetting documents for accuracy
Social media and content management support
Event planning, travel bookings, and logistics management
Networking, hiring coordination, and HR support
Managing greetings, reminders, and professional communications

Requirements:
Graduate in any field (or pursuing).
Good written and spoken English.
Knowledge of MS Office / Google Workspace.
Organized, reliable, and detail-oriented.


AC Innovations and Ventures

Secretary / Executive Assistant

Rashtrapati Bhavan

Okhla Bird Sanctuary

Job Title: Smart Secretary cum Management Executive Assistant
Reports to: Senior Management/Executive Team
Job Summary:
The Smart Secretary cum Management Executive Assistant will provide high-level administrative support to the senior management team, ensuring seamless communication, efficient operations, and exceptional hospitality. The ideal candidate will have a strong background in corporate communication, mass communications, IR, and hospitality, with excellent IT and AI skills to manage day-to-day tasks.

Key Responsibilities:
1. Calendar Management: Manage and maintain executives' schedules, appointments, and travel arrangements using digital calendars and scheduling tools.
2. Communication Management: Draft, edit, and proofread correspondence, reports, and presentations; manage emails, phone calls, and client communications.
3. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
4. Document Management: Maintain and organize confidential documents, records, and files; ensure compliance with corporate governance policies.
5. Client Relations: Build and maintain strong relationships with clients, stakeholders, and internal teams; provide exceptional hospitality and customer service.
6. IT and AI Tools: Utilize IT and AI tools, such as Microsoft Office, Google Suite, and project management software, to streamline tasks, manage data, and enhance productivity.
7. Research and Reporting: Conduct research, analyze data, and prepare reports to support executive decision-making.
8. Event Planning: Coordinate and plan corporate events, conferences, and team-building activities.
Required Skills and Qualifications:
- Bachelor's degree in business administration, Communications, or a related field
- 2-3 years of experience as an Executive Assistant or similar role
- Excellent communication, organizational, and time management skills
- Proficient in IT and AI tools, including Microsoft Office, Google Suite, and project management software
- Strong analytical and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information
- Experience in corporate communication, mass communications, IR, and hospitality preferred

Preferred Skills:
- Certification in Executive Assistance or related field
- Experience with CRM software and project management tools
- Strong understanding of corporate governance policies and procedures.


Vasudhara Art Vista Llp

College Square

Moti Jheel

Shriram Life Insurance Company Limited

Team Coordinator

Shyambazar

Team Leader

C.D. Chowk Gurgaon

Bajaj Holographics (India) Private Limited

Personal Secretary

Salt Lake City Sector 1

Key ResponsibilitiesChannel Strategy & Management


Develop and implement distribution strategies to maximize sales through multiple channels (agency, bancassurance, digital, etc.).
Identify and onboard new distribution partners.
Ensure compliance with regulatory norms across channels.

Sales Enablement


Support sales teams with tools, training, and campaigns.
Monitor and drive sales performance of different channels.

Relationship Management


Maintain strong relationships with partners, brokers, banks, and agencies.
Resolve channel conflicts and ensure smooth operations.

Performance Analysis & Reporting


Analyze sales trends and distribution performance data.
Recommend improvements based on data insights.

Product & Market Collaboration


Work with product and marketing teams to ensure offerings match customer needs and distribution capabilities.
Help design sales campaigns and incentives tailored to different channels.

Technology & Digital Distribution


Leverage digital tools (e.g., CRM, distribution management systems) to improve efficiency.
Promote online and mobile sales channels.

📌 Skills & QualificationsSkill AreaDescriptionSales & MarketingStrong understanding of insurance sales tactics and channel marketing.Strategic ThinkingAbility to develop long-term plans for distribution growth.People ManagementExperience in managing sales teams, agents, or partners.Analytical SkillsComfort with data analysis, reporting, and market insights.Regulatory KnowledgeFamiliarity with IRDAI guidelines and insurance laws (India) or relevant regulatory body in your region.
🎯 KPIs (Key Performance Indicators)Channel-wise sales volume
Partner retention and satisfaction
Cost of acquisition (per channel)
Channel productivity (e.g., premium per agent)
Digital adoption rates



Pnb Metlife India Insurance Company Limited

Team Associate

Subramanya Nagar

HSR Layout

Greetings form XIPHIAS Software Technologies Private Limited!! 
We have opening for Executive Assistant
Experience: 3+ Years 

About XIPHIAS? India’s #1 Kiosk Manufacturer – 20+ years of trusted excellence and innovation
 Unparalleled Customization – Tailored solutions meeting international standards
 Future-Proof Innovation – Scalable, next-gen technology compatible with Microsoft & Azure ecosystems
 Smart Tech Integration – Seamless synergy of hardware with AI/ML & Cloud services
 Proven ROI – Enhances efficiency, reduces operational cost, and improves user experience
 Global Reach, Local Support – Deployments in 20+ countries including the Middle East
 ISO-Certified Quality & Security – ISO 9001:2015 & ISO 27001:2013 certified
 Custom-Built High-Performance Kiosks – Manufactured in our 50,000 sq. ft. facility in Bangalore, India
 Trusted by Global Brands & Institutions – TATA, Pfizer, Accenture, Wipro, Coca-Cola, HP, IBM, 3M, Airports Authority of India, and various Government entities

Job Description: 
    
Key Roles:
 
·        Handle all the communication/correspondence related to the desk for CEO/COO.
·        Calendar and Travel Management, Meeting Support, Time Management.
·        Document Preparation, Expense Management and Office Operations.
·        Research, project assistance liaison. Act as a gatekeeper.
 
Roles & Responsibilities:
 
1.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
2.      Set up and maintain the, remind to accommodate unexpected changes in priorities or work schedules.
3.      Demonstrates excellent communication, strategic thinking, analytical skills, interpersonal abilities, operational acumen, and leadership qualities.
4.      Schedule staff or committee meetings and make all necessary arrangements relating to time, date and place.
5.      Take and transcribe dictation and compose replies to a wide variety of communications when information required is factual in nature or involves matters of established policies or procedures, may refer correspondence or reports to other members of the staff for information or reply.
6.      Establish and maintain office files and records and assemble information from these and other sources in response to requests made by the supervisor from time to time.
7.      Maintain familiarity with established procedures for clearing correspondence, developing or forwarding reports and obtaining services supplies or temporary office help and provide or take action necessary to meet the day to day operating needs of the office.
8.      Make travel arrangements for the supervisor by making flight and hotel arrangements notifying organizations and individuals of the arrangements, coordinating contacts en-route and preparing travel vouchers and reports upon return.
9.      Analyze and provide all the required management information reports to the supervisor.
10.   Research, Prioritize and follow up on multiple issues and concerns addressed to the supervisor including those of a sensitive and confidential nature.
11.   Prepare special onetime reports, summaries or reply to inquiries, select relevant data from a variety of sources.
12.   Act as the primary point of contact for both internal and external constituencies on all matters pertaining to the office of the CEO and assists and represent the CEO in communicating with constituents.
13.   Oversee and coordinate the day to day operations of the office to include management and training of staff, scheduling and prioritizing work assignments and implementation of effective operating policies, procedures and systems.
14.   Department presentations, training and related function. Maintain confidentiality of all matters.
 
 
Interested candidates can come directly for interview. Share your CV to hr@xiphiastec.com 
 
 
Venue Address: 
XIPHIAS Software Technologies 
Location:  C K Pearl, 3rd Floor, L-151, 5th Main,
14th Cross Rd, Sector 6, HSR Layout,
Bengaluru, Karnataka 560102
 
 


Xiphias Software Technologies Private Limited

Executive Assistant

Belgharia

Back Office Executive

Rajeshwari Nagara

Branch manager
Sales target achievement
Co ordination with marketing and operations
Willing to travel to mysore to take care of mysore branch
Customer complaint handling


Cutie Pie Clinic

Branch Manager

Adarsha Nagara

I am looking for admin who can handle the office backend as per the requirements


Sathvik Consultancy Services Llp

Admin

Porur

Chengalpattu

We are looking for a responsible and smart Secretary to support our office management and daily administrative tasks


Kavin Gold Properties

Secretary

Sector 53-54 (Rapid Metro)

Greet and welcome guests as soon as they arrive at the clinic.
 
Direct visitors to the appropriate person.
 
Answer, screen and forward incoming phone calls.
 
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
 
Provide basic and accurate information in-person and via phone/email.
 
Receive, sort and distribute daily mail/deliveries.
 
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
 
Order front office supplies and keep inventory of stock.
 
Update calendars and schedule appointments.
 
Keep updated records of office expenses and costs.
 
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
 
Thank you!
 
*Website:* http://garekarsmdskinclinic.com
 
*Job Timings:*
Tuesday to Sunday - 10.30AM - 07.30PM
 
*Salary:* 25k-50k approx ( After interview, it will be final as per your experience ) 

*Gurgaon Clinic Address:* DSP-120 (1st Floor) South point mall, Golf Course Road, DLF Phase 5, Sector 53, Gurugram
*Gurgaon Clinic Map:* https://goo.gl/maps/PddKGhAvik47AfZ3A
*Nearest Metro* - For Gurgaon Clinic: MG road -> Sikhandar Pur -> Rapid Metro Sector 52/53


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Admin / Back Office / Computer Operator Jobs - 2153 Verified Vacancies

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