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Rashtrapati Bhavan

Sansad Bhavan

Job Title: Executive Assistant
Location: New Delhi
Department: Administration / Executive Office
Reports To: Managing Director / CEO / Senior Leadership

Job Summary:
The Executive Assistant will provide comprehensive administrative and operational support to senior management, ensuring smooth day-to-day functioning of the executive office. The ideal candidate should be proactive, organized, and capable of handling multiple priorities while maintaining professionalism and confidentiality at all times.

Key Responsibilities:
Manage and maintain the executive’s calendar, appointments, and travel schedules.
Coordinate internal and external meetings, prepare agendas, and record minutes.
Handle correspondence, emails, reports, and presentations with accuracy and discretion.
Act as the primary point of contact between the executive and internal teams or external stakeholders.
Monitor pending tasks, follow up on deliverables, and ensure timely completion of commitments.
Organize and maintain digital and physical filing systems.
Coordinate travel arrangements, hotel bookings, and itinerary planning.
Prepare and track expense reports, reimbursements, and other administrative documentation.
Conduct research and compile information to support executive decision-making.
Support the execution of special projects, meetings, and organizational initiatives as needed.


Qualifications & Skills:
Bachelor’s degree in Business Administration, Management, or related field.
2–5 years of experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities with attention to detail.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive and confidential information with discretion.
Strong interpersonal skills and a professional demeanor.
Proactive, reliable, and adaptable to changing priorities.


Preferred Attributes:
Prior experience supporting C-level executives or senior leadership.
Exposure to a fast-paced corporate or healthcare environment.
Familiarity with digital collaboration tools (Google Workspace, Slack, Asana, Trello, etc.).



Elite Corporate Solutions 

Secretary / Executive Assistant

Santoshi Mata Chowk

Kalwar

Key responsibilities
Calendar and travel management: Schedule appointments, meetings, and travel arrangements.
Communication: Handle correspondence, screen phone calls and emails, and act as a point of contact.
Document and presentation preparation: Draft, proofread, and format documents, reports, and presentations.
File and data management: Organize and maintain both physical and electronic filing systems, databases, and spreadsheets.
Meeting coordination: Prepare materials for meetings, take minutes, and track follow-up actions.
Financial tasks: Process expense reports and manage petty cash.
Personal support: Handle personal tasks for the executive, such as booking appointments, while respecting privacy.


S J Fabrication

Personal Secretary

I.I.T.Main Gate

Andheri West

🔈🔈*We are hiring* 🔈🔈

1️⃣ A new age *Executive Assistant* who has the passion to support Founders Office.
2️⃣ Has leveraged on AI tools such as *MS CoPilot, Perplexity, Otter* or any other AI application to ease the routine task of EA.
3️⃣ Exceptional communication skills, relationship management, Board Room Presence, Collaborative Team Player, has worked as a Virtual EA. 
4️⃣ Has a successful credential of supporting CXOs, Leaders, Founders, Promoters, etc.
5️⃣ Comes with a proven track record of Calendar Management, Travel Assistance especially International Travel, Personal Finance & Expense Management of CXOs, Powerful Correspondence & Email Writing Skills, etc.
6️⃣ Adept to Start-up culture and work environment.
7️⃣ Has showcased continued learning on-the-job with self-development and upskilling. 
Age below 40.    
*Location: Andheri, Mumbai 
*Compensation: upto ₹15 LPA* 

*Drop your updated resume:* akshita.yadav@mavinrpo.com 
8400509279


Mavin RPO Solutions 

Executive Assistant

Hanspuram

Behatasakat

Apna Adda Cafe

Computer Operator cum Office Assistant

Subramanya Nagar

Marathahalli

Work Experience: 10 – 15 years
Location: Kalyan Jewellers, Marathalli, Bangalore
Job Description:
Kalyan Jewellers is seeking an experienced and highly skilled Senior Administrative
Professional to join our dynamic team to oversee administrative operations for our in-
house advertising agency. With 10-15 years of proven work experience, the ideal
candidate will play a pivotal role in ensuring the smooth &amp; efficient functioning of our
administrative processes, office management, executive co-ordination &amp; cross-
functional communication.
Key Responsibilities:
❖ Executive Support: Provide high-level administrative support to executives,
including calendar management, meeting coordination.
❖ Office Management: Oversee day-to-day office operation, including facility
management, supplies procurement, and equipment maintenance.
❖ Documentation and Correspondence: Draft and proofread various business
documents, correspondence, and reports with a keen eye for detail and
accuracy.
❖ Calendar Management: Organizing and managing the Chief Creative Officer&#39;s
schedule, including meetings, appointments, and creative sessions.
❖ Meeting Preparation: Assisting in preparing materials for creative meetings and
presentations.
❖ Attending meetings, taking notes, and helping with follow-up actions.
❖ Project Coordination: Support and coordinate various projects, ensuring
timelines are met and resources are allocated efficiently.
❖ Data Management: Organize and manage data, maintaining databases and filing
systems to ensure accessibility and accuracy of information.
❖ Event Planning: Plan and execute company events, meetings, and conferences,
demonstrating strong organizational and multitasking skills.

❖ Problem Solving: Identify and resolve administrative issues promptly,
demonstrating a proactive and solution-oriented approach.
❖ Policy Adherence: Ensure compliance with company policies, procedures, and
legal regulations, and update processes as needed.
❖ Team Collaboration: Collaborate with cross-functional teams, fostering a
positive and inclusive work environment.
Qualifications:
❖ Graduate in Business Administration, Communication, or related field
(Master’s preferred)
❖ Proven 10-16 years of experience in administrative roles, with increasing levels
of responsibility.
❖ Proficient Email Drafting and Strong English Speaking Skills
❖ Proficient in office productivity tools (e.g. Microsoft Office Suite).
❖ Excellent organizational, multitasking, and time-management skills.
❖ Strong interpersonal and communication skills.
❖ Ability to handle sensitive information with discretion.
❖ Adaptability and ability to thrive in a fast-paced environment.


Kalyan Jewellers

Office Administrator

Vaibhav Nagar

Raviwar Peth

Calendar Management: Organize and manage the executive’s schedule, appointments, and travel
arrangements.
Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings; follow up on
action items.
Communication Handling: Screen calls, emails, and correspondence; draft and edit communications
on behalf of the executive.
Project Support: Assist with special projects, research, and data analysis as needed.
Event Planning: Organize internal and external events, conferences, and team off-sites.
Confidentiality Management: Handle sensitive information with discretion and integrity.
Office Coordination: Liaise with internal teams and external stakeholders to ensure smooth
operations.
Document Preparation: Draft reports, presentations, and other necessary documents.
Expense Management: Track and process reimbursements and invoices.


MNC company

Executive Secretary

Porur

Selaiyur

TEAM LEADER, TEAM CO-ORDINATION, TEAM MANAGEMENT, RECRUITMENT MANAGER, ADMIN


Kotak Life Insurance

Back Office Staff

Noothancherry

Team Leader - Operations

Tambaram East

Team development, Recruitment, Business development, login process etc..


Backend Executive

College Square

Lake Market

Job Description:
We are seeking a dynamic candidate to join our growing organisation. The candidate will be responsible for leading and managing a team, driving their performance and ensuring their performance.
Candidate should have good communication skills, and a passion for driving results.
Monitor team performance metrics, providing regular performance feedback and coaching to team members.

Conduct regular one-on-one meetings and performance reviews with team members to track progress and identify areas for improvement.

Provide ongoing training and development opportunities to enhance the skills and capabilities of the sales team.

Analyze data and market trends to identify opportunities for growth and optimization.

Stay informed about industry developments and competitors' activities to identify potential threats and opportunities.

Job Timings: 11am - 5.30pm (Monday to Friday)


Back Office Executive

Siemens

Handle mostly client and team communications & other generic tasks for the Founder.

Message @bakhaishrey on Instagram to apply.


Maxxship / Nirved

Noida Sector 18

Dixit Services

Personal Assistant

Khardaha

Prospecting and generating new business through leads and referrals.
Presenting and selling insurance policies to potential clients.﻿
Advising clients on the best insurance policies that suit their needs.﻿
Maintaining client relationships and managing customer inquiries.﻿
Following up on leads and renewals.﻿
Keeping updated on industry trends and changes in insurance products.﻿


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