Executive Assistant

Executive Assistant to Managing Director

📍 Location: Bodakdev, Ahmedabad

💼 Experience: 2–3 Years

💰 Salary: 25,000–30,000 per month

Job Responsibilities:

* Provide executive and administrative support to the Managing Director.

* Manage the MD’s calendar, meetings, appointments, and daily schedule.

* Coordinate with internal teams, clients, vendors, and other stakeholders.

* Handle emails, correspondence, documents, and confidential information.

* Prepare reports, presentations, MIS, and meeting notes.

* Follow up on tasks, approvals, and pending matters assigned by the MD.

* Coordinate meetings and ensure timely communication with concerned departments.

* Maintain records and important documents.

* Assist the MD in day-to-day coordination and administrative activities.

* Handle other responsibilities as assigned by the Managing Director.

Requirements:

* 2–3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

* Excellent communication and coordination skills.

* Good knowledge of MS Office, Excel, Word, and PowerPoint.

* Strong organizational and time-management skills.

* Ability to handle confidential information professionally.

* Presentable, proactive, and responsible with a professional attitude.

 Secondary Responsibilities

In line with the company's operational philosophy, this role carries meaningful administrative responsibilities that support site management and reporting functions.

A. Documentation Control

•      Maintain an organized, up-to-date digital filing system for all project assets including progress photographs, site logs, reports, and recorded footage archives.

•      Ensure all documentation is version-controlled, properly labelled, and retrievable on short notice for management or audit purposes.

•      Manage folder structures on designated cloud storage (MEGA Drive) ensuring footage archives are clean, accessible, and backed up.

B. Site Monitoring Assistance

•      Serve as the central point of contact for retrieving site-related data on management request — including progress photos, logbook entries, and specific recorded footage segments.

•      Coordinate with site supervisors and department leads to source relevant documentation in a timely manner.

C. Report Compilation

•      Assist the HOD in compiling weekly progress reports by gathering data inputs from various operational sources.

•      Prepare structured summaries of surveillance observations, incident logs, and camera health status for inclusion in management reports.

D. Cross-Functional Operational Support

•      Participate in cross-departmental initiatives where technical or general operational support is required.

•      Support vendor liaison, digital asset retrieval, or site coordination tasks as directed by Management.

•      Demonstrate operational flexibility appropriate to a growth-oriented organisation, contributing beyond defined role boundaries when business continuity demands it.

Operational Agility & Cross-Functional

Support Clause

As a key member of a growth-oriented MSME, the Employee acknowledges that their role requires operational flexibility. While primary duties are outlined in this Job Description, the Employee may be required to undertake secondary tasks that support business continuity, executive logistics, or inter-departmental coordination (e.g., vendor liaison, site monitoring, or digital asset retrieval) as directed by Management. These tasks are considered integral to the professional development of the role and the overall success of the company.