Interior Site Supervisor

Job Description – Project & Site Supervisor

Company: Zenova Homes

Position: Project & Site Supervisor

Department: Project Operations

Location: Ahmedabad & Gandhinagar

Job Type: Full-Time

Reporting To: Project Head / Leadership Team

Role Overview:

Zenova Homes is looking for a proactive and detail-oriented Project & Site Supervisor to monitor and coordinate the execution of interior projects across multiple locations.

The individual will be responsible for monitoring day-to-day site activities, coordinating with clients and different service providers, ensuring execution as per approved plans and timelines, maintaining quality standards, and providing regular project updates to the Leadership Team.

The candidate will serve as the first point of contact for clients and service providers for day-to-day site-related coordination and will ensure that any deviations, delays, quality concerns, or operational challenges are promptly highlighted to the Leadership Team.

Key Responsibilities:

A. Site Monitoring & Project Execution

• Conduct regular visits to allocated project sites and monitor day-to-day progress.
• Ensure that site activities are progressing as per the approved project plan, schedule, and agreed scope of work.
• Monitor the deployment and productivity of different service providers, contractors, and workmen.
• Verify whether planned activities are being executed as per the defined sequence and timelines.
• Identify execution gaps, delays, dependencies, and operational challenges and escalate them to the Leadership Team.
• Ensure proper coordination between different activities to avoid unnecessary delays or rework.

B. Client & Service Provider Coordination

• Act as the first point of contact for clients regarding routine site-related updates and coordination.
• Coordinate with carpenters, electricians, plumbers, painters, civil contractors, modular furniture vendors, and other service providers.
• Communicate work schedules, site requirements, and execution priorities to concerned stakeholders.
• Follow up with service providers to ensure timely completion of assigned activities.
• Maintain professional relationships with clients, vendors, contractors, and other stakeholders.
• Ensure client concerns and site-related issues are acknowledged and communicated to the appropriate internal team.

C. Project Progress Reporting & ERP Management

• Maintain daily project status updates for all allocated sites.
• Update project progress, activity completion, pending tasks, dependencies, and issues in the company's ERP system.
• Maintain accurate records of site visits, work progress, material consumption, and service provider activities.
• Share regular progress reports and highlight deviations against planned timelines.
• Ensure that all relevant project information is updated accurately and on time.
• Maintain photographic evidence of work progress wherever required.

D. Material & Inventory Management

• Monitor material availability and requirements at different project sites.
• Verify material received at the site against delivery challans, purchase orders, or approved material requirements.
• Conduct periodic stock and material audits at project sites.
• Monitor material consumption, wastage, damages, and shortages.
• Ensure proper storage and utilization of materials at the site.
• Immediately report discrepancies, unauthorized material usage, shortages, or potential pilferage.

E. Quality Assurance & Workmanship

• Monitor the quality of work being executed by different service providers.
• Ensure that execution is aligned with approved designs, drawings, specifications, and quality standards.
• Identify workmanship issues, defects, deviations, and incomplete activities.
• Coordinate corrective actions with concerned service providers.
• Ensure that identified quality issues are resolved before work moves to the next stage.
• Conduct basic site-level quality checks before recommending work completion or closure.

F. Issue Identification & Management Escalation

• Proactively identify risks, execution gaps, cost implications, and potential project delays.
• Highlight any deviation from approved scope, design, specifications, budget, or timeline to the Leadership Team.
• Escalate client complaints, service provider conflicts, material discrepancies, and quality concerns.
• Avoid making unauthorized commitments regarding additional scope, pricing, timelines, or design changes.
• Maintain transparency and ensure timely communication of critical developments.

Key Performance Indicators (KPIs)

Performance will be evaluated based on the following parameters:

1. Project Progress Monitoring: Timely monitoring and reporting of project progress against planned schedules.
2. Timeline Adherence: Timely identification and escalation of execution delays.
3. Site Quality: Reduction in execution defects, rework, and quality-related complaints.
4. Stakeholder Coordination: Effective coordination and follow-up with clients and service providers.
5. ERP & Documentation: Accuracy and timeliness of project status and data updates.
6. Material Management: Accuracy of stock records, material audits, and consumption tracking.
7. Issue Escalation: Timely identification and communication of site-level issues and deviations.
8. Client Experience: Responsiveness, communication, and effective resolution coordination.

Desired Candidate Profile

Education:

• Diploma / Bachelor's Degree in Civil Engineering, Interior Design, Construction Management, or a related field.
• Candidates with relevant practical site supervision experience may also be considered.

Experience:

• 1–3 years of experience in site supervision, interior project execution, construction, or project coordination.
• Experience in interior fit-outs, residential interiors, commercial interiors, or turnkey project execution will be preferred.
• Experience in coordinating multiple contractors and service providers is desirable.
• Freshers with strong communication skills, networking ability and a willingness to work in the field may also be considered.

Technical & Functional Skills:

• Understanding of interior execution activities, materials, and finishing work.
• Basic understanding of civil, electrical, plumbing, carpentry, painting, and modular furniture work.
• Ability to read and understand basic drawings, layouts, and specifications.
• Good coordination, follow-up, and problem-solving skills.
• Basic knowledge of MS Excel, Google Sheets, and ERP systems.
• Ability to maintain site reports, material records, and project documentation.

Behavioural Competencies:

• Strong ownership and accountability.
• Good communication and interpersonal skills.
• Proactive approach to identifying and resolving issues.
• Attention to detail and quality consciousness.
• Ability to manage multiple sites and priorities.
• Professional approach towards clients and service providers.
• Willingness to travel regularly between project sites.



Key Expectations from the Role

• Maintain regular visibility and control over all allocated project sites.
• Ensure that no major site-level issue, delay, or deviation goes unnoticed.
• Maintain accurate and updated project information in the ERP system.
• Ensure effective coordination between clients, service providers, and the internal team.
• Protect project quality through regular monitoring and timely corrective action.
• Keep the Leadership Team informed about actual project status rather than relying only on verbal updates from service providers.

The role requires an individual who is comfortable working in the field, taking ownership of site coordination, maintaining discipline in reporting, and ensuring that planned work gets executed as expected.

Interested Candidates can email their resume at sanskruti@inospire.co.in