Office Assistant

We are seeking an organized and proactive Office Assistant to join our team. In this role, you will handle day-to-day administrative tasks, manage office communication, assist visitors, and support staff members to maintain an efficient work environment.

Key Responsibilities

1. Front Desk & Communication

Greet clients, visitors, and vendors in a professional and welcoming manner.

Answer, screen, and route incoming phone calls and emails to appropriate personnel.

Sort, distribute, and track incoming mail, packages, and outgoing deliveries.

2. Administrative & Clerical Support

Maintain and organize physical and digital filing systems for easy document retrieval.

Draft, edit, and proofread emails, memos, reports, and standard correspondence.

Perform general data entry, record-keeping, and document copying or scanning.

Schedule meetings, manage shared calendar invites, and assist with meeting preparations.

3. Office Management & Logistics

Monitor office supplies inventory (paper, stationery, kitchen items) and place reorders as needed.

Ensure common areas (reception, conference rooms, breakroom) remain clean and organized.

Coordinate repairs and maintenance with building management or external service vendors.

Assist in organizing company events, staff workshops, and caterings.

4. Basic Financial & Operational Support

Process basic invoices, receipts, and expense reports under supervisor guidance.

Handle petty cash transactions and log receipts accurately.