Accountant Cum Office Assistant

Job Description — Accountant cum Office Assistant

About the Role:

This is a double role. The person keeps the day-to-day accounts and also runs the office.

Techno-Med Systems makes complete hospital infrastructure - operation theatres, ICU systems, medical gas pipelines, panels, ceilings and flooring. The firm works as entitie: Techno-Med Systems . entity has its own Chartered Accountant.

This person in this post will keep the books clean for entitie, pass papers to the CAs on time, and keep the office running smoothly.

• Accounts WorkEnter daily sales, purchase, cash and bank entries in personal Automated Software.
• Keep separate books for entities. Do not mix entries.
• Make sales invoices, proforma invoices, delivery challans and e-way bills.
• Follow up on payments from hospitals and dealers. Keep an age-wise list of who owes money.
• Check purchase bills against the purchase order and the material received.
• Prepare GST data every month (GSTR-1 and GSTR-3B) and send it to the CA.
• Keep TDS records ready for the CA.
• Do bank reconciliation every month.
• Keep petty cash and record every voucher.
• Help the CA at audit time. Give ledgers, bills and bank statements when asked.
• Keep track of tender fees, EMD and security deposits - what was paid and what is refundable.
• Prepare a simple monthly report: sales, collection, outstanding, expenses.
• Office Work Attend office phone calls and the office emails.. Pass messages to the right person.
• Receive visitors, customers and vendors.
• File and store all papers - bills, agreements, tender papers, certificates. Keep them easy to find.
• Keep soft copies in proper folders on the computer.
• Handle courier and post, in and out. Keep a register.
• Order and control office stationery and pantry items.
• Keep staff attendance and leave records. Help the accountant at salary time.
• Keep a reminder list for licence and certificate renewal dates (ISO, CE and others) and tell management in advance.
• Type letters, quotations and simple office documents when asked.
• Coordinate between the office, the factory at MIDC and site teams.

Who Can Apply Must have

• Age 36 years and above.
• Basic Qualifications.
• Minimum 6 months of accounting experience.
• Good working knowledge.
• Basic MS Excel and MS Word.
• Can read, write and speak Marathi, Hindi and basic English.
• Lives in Ahmednagar or can travel daily.

Good to have

• Experience in a manufacturing or engineering company.
• Experience with government or hospital tender paperwork.
• Experience handling accounts of more than one entity.

Personal qualities

• Honest and careful with money and records.
• Keeps company and salary information private.
• Organised. Finds a paper or file quickly when asked.
• Can work alone without daily follow-up.
• Polite on the phone and with visitors.

Salary: As per experience and skill. To be discussed at the interview. Basic Pay 15k to 30k