HR Executive

JOB DESCRIPTIONAdmin & HR AssistantCompany: Eagleton Facility Management Pvt. Ltd.

Department: Administration & Human Resources

Designation: Admin & HR Assistant

Reporting To: HR / Operations Management

Job SummaryThe Admin & HR Assistant is responsible for supporting the day-to-day HR and administrative operations of Eagleton Facility Management Pvt. Ltd. The role involves assisting with employee attendance, HR software coordination, uniforms and employee records, basic statutory compliance documentation, and coordination with field teams and management.

Key Responsibilities1. Attendance & Employee Records

• Assist in monitoring and maintaining employee attendance records.
• Coordinate with field officers regarding attendance discrepancies, absenteeism and deployment details.
• Assist in preparing attendance data for payroll processing.
• Maintain employee records and update changes in deployment, joining, transfer and exit status.

2. HR Software & System Coordination

• Coordinate with attendance, payroll and HR software/service providers.
• Assist in resolving basic software-related issues and follow up with vendors for technical support.
• Ensure employee and attendance data is properly updated in the system.
• Assist in generating basic HR and attendance reports.

3. Uniform & Employee Material Management

• Maintain records of uniforms and other employee-issued materials.
• Coordinate uniform requirements based on new joinings, replacements and deployments.
• Maintain issue and return records for uniforms and company assets.
• Coordinate with vendors for procurement and delivery of uniforms/materials.

4. Statutory Compliance Support

• Assist in maintaining basic records related to PF, ESI, Bonus, Gratuity and other applicable statutory requirements.
• Collect and organize employee documents required for statutory registrations and records.
• Coordinate with external consultants/accounts team for statutory data and documentation.
• Assist in maintaining compliance-related files and supporting documents.

5. General Administration

• Maintain HR and administrative files and documentation.
• Assist with employee joining formalities and documentation.
• Coordinate with field officers and site teams for routine HR requirements.
• Prepare basic reports, trackers, letters and internal documentation.
• Support management in day-to-day administrative and HR activities.
• Skills & CompetenciesGood knowledge of MS Excel, Word and basic HR software.
• Good coordination and follow-up skills.
• Ability to maintain accurate employee and attendance records.
• Basic understanding of HR and statutory compliance processes.
• Good communication skills with office staff, field officers and employees.
• Organized, responsible and detail-oriented.
• Ability to handle multiple administrative tasks and follow deadlines.
• Key Performance AreasAccuracy of attendance and employee records.
• Timely completion of HR documentation.
• Proper tracking of uniforms and employee materials.
• Timely coordination for software and system-related issues.
• Maintenance of statutory and HR records.
• Effective coordination between management, HR, field officers and employees.

Note: The role is primarily focused on HR administration, attendance management, coordination and operational support, with basic involvement in statutory compliance rather than independent statutory compliance handling.