Office Assistant

Company: Vivasvan International

Location: Yedamadu, Harohalli, Bangalore

Job Type: Full-Time | On-Site

Timing: 9:00 AM – 6:00 PM (Monday to Saturday)

Salary: ₹18,000 – ₹25,000 per month (Depending on experience)

Job Overview: We are looking for a reliable, computer-literate Factory Back-Office Executive to manage day-to-day inventory records, basic billing, and customer/vendor communications. The ideal candidate will handle physical stock tracking alongside simple digital/brand promotion using AI tools like ChatGPT and Canva (training will be provided).

Key Responsibilities

1. Stock & Inventory Management

• Maintain daily record of incoming raw materials and outgoing finished goods.
• Prepare delivery challans, purchase orders, and basic sales invoices (using Tally / MS Excel).
• Conduct weekly physical stock counts and reconcile discrepancies with the factory supervisor.

2. Digital & Brand Communications

• Send product catalogs, quotes, and follow-ups to clients via WhatsApp Business and Email.
• Use AI tools (ChatGPT, Canva) to quickly generate simple product flyers, email pitches, and social updates.
• Maintain an updated digital product catalog and client contact directory.

3. General Admin & Operations

• Coordinate with transport vendors for dispatches and shipments.
• Respond to routine customer inquiries via phone, WhatsApp, and email.
• Handle basic office paperwork and vendor filing.

Key Requirements & Skills

• Education: Graduate or 12th Pass with computer certification.
• Computer Skills: Basic to intermediate knowledge of MS Excel, MS Word, and email management. Knowledge of Tally/Tally Prime is a strong advantage.
• Tech-Savvy: Willingness to learn and use simple AI tools (ChatGPT, Canva) for marketing content.
• Languages: Fluency in Kannada (for local coordination) and working knowledge of English or Hindi.
• Proximity: Candidates living within 5–10 km of Yedamadu are strongly preferred.

Preferred Qualifications

• Prior 1–3 years experience in factory office admin, storekeeper support, or computer operation.
• Basic understanding of B2B/industrial goods purchasing or dispatch workflows.