Purchase Team Lead

Key Responsibilities:

·        Review purchase requisitions from Design, Engineering, Production, Stores, HR daily, and raise purchase orders in SAP as per approved rates and PO limits.

·        Source and procure lighting components and finished goods from reliable vendor

·        Collect quotations, prepare comparison statements and recommend vendors for approval.

·        Negotiate prices, payment terms, and delivery schedules within approved limits to ensure cost-effective procurement.

·        Follow up with vendors every day on order confirmation, dispatch and delivery dates for open POs.

·        Coordinate with QC on inward inspection, rejections, replacements and debit notes.

·        Coordinate with Stores on material receipt, GRN and shortages.

·        Make sure all purchase entries, invoices and documents in SAP are accurate and complete.

·        Track pending POs, delayed deliveries and urgent project requirements weekly, and escalate risks to the Purchase – Director.

·        Check stock levels of regular and critical items weekly with Stores, and plan reorders.

·        Share weekly vendor payment requirements with Accounts and follow up on vendor invoice queries.

·        Prepare monthly reports on purchases, savings, open orders, delivery performance and rejections.

·        Identify new vendors for regular items and support the Director in evaluation and onboarding.

·        Review vendor performance monthly on quality, delivery and price, and maintain the vendor database.

·        Ensure purchase documentation is GST-compliant and audit-ready.

·        Support supplier evaluation and manage supplier relationships, with a focus on the lighting industry.

·        Support the Accounts, Design, and Production Teams by providing required procurement data.