Import–Export Documentation & Shipping Coordinator

A. Shipping & Freight Forwarding

• Coordinate with international freight forwarders, shipping lines, airlines and transporters.
• Obtain freight quotations for air and sea shipments.
• Compare freight rates and transit schedules.
• Coordinate import and export shipments from booking until final delivery.
• Follow up on shipment status, arrival notices, delivery orders and shipping documents.
• Coordinate with customers, overseas agents and vendors.
• Maintain shipment tracking records and update customers on shipment progress.
• Coordinate with transporters for cargo pickup and delivery.

B. Import Documentation & ICEGATE Checklist Preparation

• Collect and verify import documents received from customers.
• Prepare detailed checklists for filing Bills of Entry through ICEGATE.
• Verify invoice, packing list, Airway Bill / Bill of Lading and other supporting documents.
• Check HS classification, product description, quantity, assessable value and applicable customs duties.
• Verify IEC, GSTIN, AD Code and other relevant importer details.
• Identify applicable import licences, certificates and regulatory approvals.
• Prepare and organise supporting documents for uploading through e-Sanchit.
• Coordinate with the customs clearance team for filing Bills of Entry.
• Follow up on assessment queries, examination and Out of Charge (OOC).