Secretary / Executive Assistant

Key Responsibilities

• Office Operations: Oversee daily office functions, including reception, mail, and facility upkeep.
• Procurement: Manage office supplies inventory and coordinate with vendors for purchasing.
• Scheduling: Coordinate meetings, book rooms, and maintain executive calendars.
• Record Keeping: Maintain physical and digital filing systems, documents, and company records.
• Communication: Serve as the main point of contact for internal departments and external visitors.
• Travel Logistics: Arrange business travel, accommodations, and itineraries.
• Support: Assist human resources or finance with basic onboarding and expense tracking. [1, 2, 3, 4, 5]

Requirements and Qualifications

• Education: Bachelor’s degree in Business Administration or a related field.
• Experience: 1 to 3 years of proven experience in office management or administrative roles.
• Software Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Communication: Excellent written and verbal communication skills.
• Soft Skills: Strong multitasking ability, attention to detail, and discretion with confidential data. [1, 2, 3, 4, 5, 6, 7]