Purchase And Sales Executive

Job description

Sales and Purchase executive

Key Responsibilities:

1. Prepare and process Purchase Requisitions (PR) and Purchase Orders (PO)
2. Collect and compare vendor quotations
3. Prepare comparative statements (CST) and support vendor selection
4. Coordinate with vendors for price, delivery, quality and payment terms
5. Follow up on pending POs and material deliveries
6. Coordinate with Stores, Production, Quality, Accounts and other departments
7. Maintain vendor records, purchase reports and documentation
8. Track material requirements and stock levels
9. Assist in vendor development and evaluation
10. Support negotiation with suppliers
11. Handle GRN, invoice and purchase-related discrepancies
12. Ensure purchases are made according to company policies and approved budgets
13. Work on SAP/ERP for PR, PO, GRN and purchasing activities
14. Prepare MIS reports related to purchase, pending orders, savings and deliveries
15. Escalate critical purchase issues to the Purchase Manager
16. Handle critical supplier issues, delays and escalations
17. Coordinate with Production, Planning, Stores, Quality, Finance and Management
18. Approve/review Purchase Orders and procurement decisions as per authority matrix

Simple way to remember:

1. Assistant Purchase Manager = Execution +

Coordination + Follow-up

2. Purchase Manager = Strategy + Negotiation + Cost

Control + Team Management + Decision Making