Tender Manager & Administration Executive

Tender Manager & Administration ExecutiveLocation: New Market, Bhopal

Job Type: Full Time

Experience: 3–6 Years

Qualification: Graduate / MBA / LLB / CS preferred

Job DescriptionWe are looking for a responsible and experienced Tender Manager & Administration Executive to manage tender opportunities, tender documentation, office administration, employee coordination and basic HR activities.

The ideal candidate should be well-organized, good at follow-ups and documentation, and comfortable coordinating with management, employees, site teams, clients and government departments.

Candidates with Company Secretary (CS) experience or corporate compliance knowledge will be preferred.

Key ResponsibilitiesTender Management

• Search and identify new government, PSU and private tenders.
• Regularly monitor relevant tender portals.
• Review tender eligibility, technical requirements, BOQ and commercial terms.
• Prepare tender checklists and coordinate required documents.
• Coordinate with management, technical and accounts teams for tender submissions.
• Handle online tender submission and documentation.
• Track EMD, tender fees, security deposits and other requirements.
• Maintain records of submitted, ongoing and upcoming tenders.
• Track tender results, clarifications and correspondence.

Office Administration

• Manage day-to-day office administration.
• Maintain office records, documents and correspondence.
• Coordinate meetings, schedules and office requirements.
• Handle basic secretarial and management-support activities.
• Coordinate with vendors and service providers.

Employee & Site Coordination

• Monitor employee attendance and daily reporting.
• Collect daily/weekly reports from site employees.
• Coordinate with site supervisors regarding manpower and work status.
• Maintain records of employees working at different sites.
• Follow up on pending reports and assigned work.
• Coordinate communication between office and site teams.
• Report attendance, discipline and employee-related issues to management.

HR Support

• Assist in recruitment and interview coordination.
• Maintain employee records and joining documentation.
• Coordinate onboarding and employee documentation.
• Maintain attendance and leave records.
• Assist with employee communication and HR policies.
• Coordinate attendance information with the accounts/payroll team.

Corporate & Compliance Support

• Assist in maintaining company records and statutory documents.
• Coordinate with CA, CS, legal advisors and other professionals.
• Assist with company documentation, notices, minutes and resolutions.
• Track important compliance deadlines.
• Maintain confidential corporate documents.
• Required SkillsTender Search & Tender Management
• Government / PSU E-Tenders
• E-Procurement Portals
• MS Excel & MS Office
• Documentation & Record Management
• Office Administration
• Employee Coordination
• HR Administration
• Good Communication & Follow-up Skills
• PreferredExperience with government/PSU tenders
• Company Secretary (CS) experience
• Corporate compliance knowledge
• HR/Admin experience
• Experience managing site employees
• Infrastructure / Engineering / Manufacturing / Construction experience
• Candidate Profile3–6 years relevant experience
• Strong documentation and organizational skills
• Good communication and follow-up ability
• Comfortable working independently
• Good knowledge of MS Excel and office documentation
• Able to coordinate multiple activities simultaneously
• Responsible and trustworthy
• Comfortable working directly with management

Candidates with Tender Management + Administration + CS/Corporate Compliance experience will be given preference.