HR Manager

Position: HR Executive

Department: Human Resources

Employment Type: Full-Time

Work Location: Kantabanji, Bolangir - 767039, Odisha

Reporting To: Management

Organisation Size: 50–70 Employees

1. Job ObjectiveWe are looking for a responsible and organised HR Executive to independently manage the day-to-day HR operations of our rice milling organisation. The candidate will be responsible for recruitment and selection of new employees, attendance monitoring, payroll processing, employee documentation and general HR administration.

2. Key Roles & ResponsibilitiesA. Recruitment & Hiring

• Identify manpower requirements in consultation with department heads and management.
• Prepare and publish job advertisements on suitable job portals and recruitment platforms.
• Screen applications, shortlist candidates and conduct initial interviews.
• Coordinate interviews with management and department heads.
• Manage the complete recruitment process, from sourcing candidates to joining.
• Maintain a database of candidates and ensure timely fulfilment of vacancies.
• Handle joining formalities and employee onboarding.

B. Attendance & Leave Management

• Maintain daily attendance records of all employees (approximately 50–70 employees).
• Monitor employee attendance, late arrivals, early departures and absenteeism.
• Manage attendance through biometric systems, registers or attendance software.
• Maintain leave records, weekly offs and holiday records.
• Prepare monthly attendance reports for payroll processing.
• Coordinate with department supervisors regarding employee attendance and overtime.

C. Payroll Management

• Prepare monthly salary sheets based on attendance, leaves and overtime.
• Calculate salaries, deductions, incentives, advances and other applicable payments.
• Maintain accurate employee salary records.
• Coordinate with the accounts department for timely salary disbursement.
• Maintain records of salary advances, loans and other employee recoveries.
• Prepare monthly payroll statements and salary reports for management.

D. Employee Records & HR Administration

• Maintain updated employee files containing personal details, identification documents, joining forms and other necessary records.
• Maintain employee databases with designation, department, salary and contact details.
• Prepare appointment letters, offer letters, experience letters and other HR documents.
• Maintain records of employee joining, resignation and exit formalities.
• Monitor employee discipline and address basic employee grievances.
• Coordinate with department heads to resolve manpower-related issues.

E. Statutory Compliance & HR Reporting

• Maintain employee-related statutory records and documentation.
• Coordinate with consultants/accounts team regarding PF, ESI, professional tax and other applicable labour law compliances.
• Maintain records of overtime, wages, holidays and other statutory registers as applicable.
• Prepare monthly HR reports covering attendance, manpower strength, recruitment and payroll.
• Ensure proper documentation and timely submission of HR-related information to management.
• 3. Required Skills & QualificationsGraduate in any discipline. MBA/PGDM in HR or a Diploma in HR will be preferred.
• 2–4 years of experience in HR operations, preferably in a manufacturing, factory or industrial environment.
• Good knowledge of recruitment, payroll processing and attendance management.
• Working knowledge of MS Excel, Word and HR/payroll software.
• Knowledge of PF, ESI and basic labour law compliance will be an advantage.
• Good communication, coordination and interpersonal skills.
• Ability to independently manage HR operations for 50–70 employees.
• Must be organised, disciplined, trustworthy and detail-oriented.

4. Key Performance Indicators (KPIs)The candidate's performance will be evaluated on the following parameters:

1. Recruitment Efficiency: Timely fulfilment of manpower requirements.
2. Attendance Accuracy: Proper daily attendance records with minimal errors.
3. Payroll Accuracy: Accurate salary calculations and timely payroll preparation.
4. Employee Documentation: Complete and updated employee records.
5. HR Reporting: Timely submission of monthly HR reports.
6. Employee Management: Effective coordination with employees and department supervisors.

5. Expected Work ApproachThe selected candidate will be expected to independently handle the routine HR operations of the organisation, maintain proper systems and documentation, and coordinate regularly with management.

The candidate should be proactive in identifying manpower requirements, ensuring attendance discipline and completing monthly payroll activities without delays.