Executive Assistant

Role: Executive Assistant

Location: Ambattur, Chennai

Company: Next Angle Design Studio

About Us : Next Angle Design Studio is a growing architectural and interior design firm specializing in residential, commercial, and interior design projects. We are looking for an organized, proactive, and responsible Executive Assistant to support the day-to-day operations of the studio and assist in coordinating projects, clients, vendors, and site activities.

This role is ideal for someone who is comfortable handling multiple tasks, communicating with people, maintaining records, coordinating site visits, and ensuring that day-to-day work runs smoothly.

• Key Responsibilities

• Assist in the day-to-day operations of the design studio.
• Coordinate and attend project site visits for measurements, inspections, material checks, and progress follow-ups.
• Coordinate with clients, vendors, contractors, carpenters, suppliers, and site teams.
• Communicate with clients regarding project updates, requirements, appointments, and follow-ups.
• Follow up with vendors and suppliers regarding quotations, material availability, orders, deliveries, and payments.
• Maintain and update Excel sheets, project trackers, client databases, vendor details, and other records.
• Handle data entry, documentation, filing, and basic office administration.
• Prepare and maintain vouchers, bills, invoices, purchase records, and expense statements.
• Assist in preparing and tracking BOQs, material lists, quotations, purchase orders, and project-related documents.
• Maintain records of site expenses, petty cash, purchases, and payments.
• Assist with social media activities, including collecting project photographs/videos, coordinating content, posting updates, and maintaining the studio's social media presence.
• Coordinate with the design team to ensure that required drawings, documents, materials, and information are available on time.
• Follow up on project deadlines, pending works, deliveries, client requirements, and site activities.
• Schedule and coordinate client meetings, site visits, vendor meetings, and appointments.
• Handle routine calls, WhatsApp communication, emails, and follow-ups.
• Assist the management with personal and professional day-to-day coordination tasks when required.
• Take responsibility for ensuring that routine office and project-related tasks are followed up and completed on time.
• Support the management and design team in any other day-to-day operational requirements of the studio.

• Requirements
• Bachelor's degree/diploma in Architecture, Interior Design, Civil Engineering, Business Administration, or a related field is preferred.
• 0–2 years of experience. Freshers with good communication and organizational skills are welcome.
• Good working knowledge of Microsoft Excel and Word.
• Comfortable with WhatsApp, email, Google Drive, and basic computer applications.
• Good communication and client-handling skills.
• Good organizational and follow-up skills.
• Ability to maintain records accurately and handle data entry and documentation.
• Willingness to travel for site visits within Chennai.
• Ability to coordinate with multiple people and manage multiple tasks simultaneously.
• Proactive, responsible, punctual, and willing to take ownership of assigned work.
• Basic knowledge of social media platforms such as Instagram is an added advantage.
• Previous experience in an architecture/interior design/construction environment is an added advantage.

• What We Offer
• Opportunity to work closely with an architecture and interior design team.
• Exposure to real-time project execution and site coordination.
• Hands-on experience in client communication, vendor management, project coordination, and business operations.
• Opportunity to learn and grow with a growing design studio.
• A dynamic role with exposure to different aspects of design, execution, administration, and business operations