Accounts Executive

Key Job Responsibilities1. Accounting and Bookkeeping

• Maintain daily accounting entries in Tally, ERP.
• Record sales, purchases, receipts, payments, and journal entries.
• Maintain accurate ledgers and supporting documents.

2. Billing and Invoicing

• Prepare and process customer invoices.
• Verify billing details, purchase orders, and supporting documents.
• Follow up with internal teams and customers for pending billing information.
• Ensure invoices are submitted accurately and on time.

3. Accounts Receivable (Customer Payments)

• Monitor outstanding customer payments.
• Follow up with customers for overdue invoices.
• Prepare outstanding reports and ageing analysis.
• Coordinate with the sales team and management to resolve payment delays.

4. Accounts Payable (Vendor Payments)

• Verify vendor invoices and purchase orders.
• Process vendor bills and payment requests.
• Track due dates and coordinate for timely payments.
• Reconcile vendor statements and resolve discrepancies.

5. Bank Reconciliation

• Perform bank reconciliations regularly.
• Verify bank transactions against accounting records.
• Investigate and resolve unmatched transactions.

6. GST and Statutory Compliance

• Assist in preparing GST data and supporting documents.
• Coordinate with the finance team or consultants for GST returns and TDS compliance.
• Maintain records required for audits and statutory filings.

7. Month-End and Year-End Closing

• Prepare monthly accounting schedules and reports.
• Reconcile customer, vendor, and general ledger accounts.
• Assist in preparing trial balances and financial statements.
• Support internal and external audits.

8. MIS and Financial Reporting

• Prepare daily, weekly, and monthly financial reports.
• Generate outstanding payment and collection reports.
• Track expenses, receipts, payments, and cash flow.
• Submit reports to the Accounts Manager or Finance Head.

9. Documentation and Record Management

• Maintain invoices, payment vouchers, receipts, and other financial documents.
• Ensure proper filing and easy retrieval of accounting records.
• Follow company accounting policies and internal controls.
• Essential Skills RequiredKnowledge of accounting principles and bookkeeping.
• Proficiency in MS Excel and accounting software such as Tally, SAP, or ERP systems.
• Knowledge of GST, TDS, and basic statutory compliance.
• Strong communication and payment follow-up skills.
• Attention to detail and accuracy.
• Time management and problem-solving abilities.