Admin & HR Coordinator

Department: Administration

Reporting To: Management / Accounts Head

Salary: ₹25,000 per month

Qualification: Any Degree

Experience: Preferably 2–3 years in office administration or related activities

Skills Required

• Basic knowledge of MS Word, Excel and email communication.
• Good communication skills in Tamil and basic working English. Hindi speaking preferred.
• Ability to communicate with government offices, banks and external agencies.
• Good document-handling and filing skills.
• Ability to follow up independently and complete assigned tasks on time.
• Willingness to visit government offices, banks and other locations for official work.
• Basic understanding of HR and statutory procedures is preferred.

To handle routine office administration, maintain employee attendance and HR records, coordinate with Accounts, banks, government departments and external agencies, and follow up on administrative and statutory matters as required by the company.

HR & Attendance Administration

• Monitor daily employee attendance, leave and absenteeism.
• Maintain attendance registers, employee records and leave details.
• Prepare monthly attendance and leave statements and share them with the Accounts Department for salary processing.
• Maintain employee joining documents, personal files and resignation records.
• Coordinate PF and ESI employee registrations, updates, documentation and filings with the concerned consultant or department.
• Assist in recruitment arrangements, interview scheduling and employee joining formalities.

Accounts & Banking Coordination

• Coordinate with the Accounts Department for salary-related attendance information, employee claims and other supporting documents.
• Visit banks whenever required for submission, collection or follow-up of documents.
• Assist with bank KYC, imports & Exports & LC/ BG/ Foreign Current transaction documentation and other routine banking formalities.
• Follow up on administrative matters related to Accounts as instructed.

General Office Administration

• Handle routine office and factory administrative requirements.
• Coordinate housekeeping, office maintenance, repairs and other support services.
• Follow up with vendors and service providers for routine administrative work.
• Insurance - Office, Vehicles, Transit, Staff, Machinery coordination with Insurance agent.

Government Office Coordination

• Coordinate with government departments such as the Pollution Control Board, Inspector of Factories, ESI, PF, Labour Department and other local authorities.
• Submit and collect applications, documents, certificates and official correspondence.
• Follow up on licence renewals, registrations, statutory filings and other government-related matters.
• Coordinate with external consultants for statutory compliance activities.
• Assist during government inspections by arranging the required records and documents.