DWET - Manager - Project Planning, Billing

DWET - Manager - Project Planning, Billing

The Manager - Project Planning, Billing & Project Controls is responsible for developing, monitoring, and controlling project schedules, budgets, billing activities, cost performance, and project reporting. The role ensures timely project execution, effective contract administration, cost optimization, and compliance with client and organizational requirements.

Key Responsibilities

Project Planning & Scheduling

• Develop and maintain detailed project schedules using Primavera P6 and other planning tools.
• Prepare baseline schedules, resource plans, and project milestones.
• Monitor project progress and identify schedule variances.
• Generate recovery plans and mitigation strategies for delays.
• Coordinate with site, engineering, procurement, and construction teams to achieve project targets.

Project Controls & Cost Management

• Prepare project budgets and cost performance baselines.
• Monitor project expenditures against approved budgets.
• Conduct cost forecasting, variance analysis, and trend analysis.
• Implement Earned Value Management (EVM) techniques for performance measurement.
• Prepare monthly cost reports and management dashboards.
• Identify cost-saving opportunities and improve project profitability.

Billing Management

• Prepare and process client RA bills and milestone-based invoices.
• Verify subcontractor bills and payment certifications.
• Coordinate with finance and commercial teams for timely collections.
• Monitor billing status and cash flow requirements.
• Reconcile quantities, measurements, and billing records.

Contract Administration

• Review contract conditions and ensure contractual compliance.
• Evaluate change orders, variations, and claims.
• Maintain records of contractual correspondence.
• Support dispute resolution and commercial negotiations.
• Ensure proper documentation for claims and extensions of time.

Budget & Cash Flow Control

• Develop project cash flow forecasts.
• Track actual cash flow versus planned cash flow.
• Monitor commitments and outstanding liabilities.
• Ensure optimum utilization of project resources.

Reporting & Analysis

• Prepare weekly and monthly progress reports.
• Generate productivity and performance analyses.
• Present project status updates to senior management.
• Monitor project KPIs and recommend corrective actions.
• Maintain project control databases and documentation.

Stakeholder Coordination

• Coordinate with clients, consultants, contractors, and internal stakeholders.
• Conduct progress review meetings.
• Support project management in strategic decision-making.
• Facilitate communication among multidisciplinary teams.

Required Qualifications

• Bachelor's Degree / Diploma in Civil, Mechanical, or related Engineering discipline.
• PMP, Certified Cost Engineer (CCE), or equivalent certification preferred.
• Training in Project Management, Contract Management, and Cost Engineering is advantageous.

Experience

• 10+ years of experience in project planning, billing, project controls, cost engineering, or quantity surveying.
• Experience in infrastructure, water, wastewater, EPC, industrial, utility, or construction projects.
• Proven experience handling large-scale multi-disciplinary projects.

Technical Skills

• Primavera P6 Planning & Scheduling.
• Client and Subcontractor Billing.
• Project Costing and Budget Control.
• Cash Flow Management.
• Contract Administration.
• Earned Value Management (EVM).
• Quantity Surveying.
• Cost Forecasting and Variance Analysis.
• Risk Assessment and Cost Control.
• Project Performance Reporting.
• SAP and JD Edwards (JDE) ERP systems.
• Microsoft Office Suite.

Behavioral Competencies

• Strong leadership and team management skills.
• Excellent analytical and problem-solving abilities.
• Effective communication and stakeholder management.
• Decision-making under schedule and budget constraints.
• Negotiation and contract management skills.
• Ability to work in a fast-paced project environment.

Key Performance Indicators (KPIs)

• Schedule adherence.
• Cost variance performance.
• Billing and collection efficiency.
• Project cash flow accuracy.
• Reduction in cost overruns.
• Timely submission of reports.
• Contract compliance and claims management.
• Client satisfaction and project profitability.