HR Generalist

• Key Responsibilities1. Recruitment & Talent AcquisitionUnderstand manpower requirements from business and functional teams.
• Prepare and publish job descriptions and job postings.
• Source candidates through job portals, LinkedIn, employee referrals, recruitment agencies, and other channels.
• Screen resumes and conduct initial HR interviews.
• Coordinate technical and management interviews.
• Maintain candidate pipelines and recruitment trackers.
• Coordinate salary discussions and offer negotiations.
• Prepare and issue offer letters.
• Follow up with selected candidates to ensure successful joining.
• Maintain recruitment metrics such as Time-to-Hire, Time-to-Fill, offer-to-joining ratio, and source effectiveness.
• Support bulk hiring requirements when required.
• 2. Employee OnboardingCoordinate pre-joining and joining formalities.
• Collect and verify employee documentation.
• Prepare appointment letters and other required HR documents.
• Conduct HR induction and orientation.
• Coordinate with relevant teams for workstation, system access, email, ID cards, and other onboarding requirements.
• Ensure employees have a smooth joining experience.
• 3. Employee Records & HR OperationsMaintain accurate and up-to-date employee master data.
• Maintain personnel files and HR documentation.
• Manage attendance and leave records.
• Track probation periods and employee confirmations.
• Maintain employee movement records, promotions, transfers, and other HR changes.
• Prepare employment-related letters and certificates.
• Maintain HR trackers and reports.
• Ensure confidentiality and security of employee information.
• 4. Payroll CoordinationCoordinate monthly payroll inputs with the relevant internal team or payroll service provider.
• Verify attendance, leave, new joiners, resignations, salary revisions, deductions, and other payroll inputs.
• Coordinate resolution of payroll discrepancies.
• Maintain payroll-related HR records.
• Support preparation of salary and HR reports.
• 5. Statutory ComplianceCoordinate with management, payroll teams, consultants, and external agencies regarding applicable statutory requirements.
• Support compliance relating to EPF, ESI, Professional Tax, Gratuity, Bonus, Shops & Establishments requirements, and other applicable employment regulations.
• Maintain statutory and HR compliance records.
• Support internal and external HR audits.
• Ensure HR documentation is complete and up to date.
• 6. Employee RelationsAct as the first point of contact for employees on routine HR matters.
• Address employee queries and concerns professionally and confidentially.
• Support resolution of workplace grievances and conflicts.
• Coordinate disciplinary and corrective-action processes when required.
• Maintain appropriate documentation relating to employee issues.
• Promote a professional, respectful, and positive workplace environment.
• 7. Performance ManagementCoordinate probation reviews and confirmation processes.
• Support the annual/periodic performance appraisal process.
• Maintain performance-related records and trackers.
• Coordinate performance improvement plans (PIPs) where required.
• Follow up with managers regarding employee performance reviews.
• Support management in developing effective performance management practices.
• 8. Employee Engagement & CulturePlan and coordinate employee engagement activities.
• Organize employee events, celebrations, team-building activities, and recognition initiatives.
• Support employee feedback and engagement surveys.
• Identify opportunities to improve employee experience and workplace culture.
• Help create a positive and collaborative work environment.
• 9. Exit & Full-and-Final CoordinationManage employee resignation and exit processes.
• Conduct or coordinate exit interviews.
• Track notice periods and handovers.
• Coordinate clearance and exit documentation.
• Coordinate relieving and experience letters.
• Work with payroll/finance teams on full-and-final settlement inputs.
• Maintain accurate employee exit records.

10. HR Reporting & AnalyticsPrepare regular HR reports and dashboards covering areas such as:

• Headcount
• New hires
• Attrition
• Absenteeism
• Leave utilization
• Recruitment pipeline
• Time-to-Hire
• Employee turnover
• Probation and confirmation status
• Employee engagement
• Other management-requested HR metrics