Senior Executive HR

JOB DESCRIPTION – HR SENIORDesignation: Senior HR Executive

Department: Human Resources

Reporting To: MD

Location: Head Office

Industry: Logistics, Warehousing and Manpower Services

1. Job PurposeTo manage and coordinate HR operations, including recruitment, employee onboarding, attendance, payroll inputs, statutory compliance, employee documentation, and workforce management at client locations. Ensure smooth HR operations and compliance with company policies and applicable labour laws.

• 2. Key ResponsibilitiesA. Recruitment and Manpower PlanningHandle recruitment and selection of employees, forklift operators, casual labourers, and contract workers.
• Coordinate with site supervisors and operations teams to identify manpower requirements.
• Arrange interviews, verify candidate details, and coordinate joining formalities.
• Maintain recruitment records and ensure timely deployment of manpower.
• B. Employee Onboarding and DocumentationComplete joining formalities and collect required employee documents.
• Obtain and maintain Aadhaar, PAN, bank details, photographs, and other required records, as applicable.
• Coordinate collection of PF and ESI details for new employees.
• Arrange and track medical fitness certificates for operators and other designated employees.
• Prepare joining letters, appointment letters, employee ID details, and other HR documents.
• Ensure employee files and records are maintained accurately.
• C. Attendance and Payroll CoordinationCollect and verify daily attendance, overtime, leave, weekly-off, and holiday details from site supervisors.
• Coordinate with operations teams to ensure attendance is submitted within the payroll deadline.
• Verify employee master data and salary-related inputs before payroll processing.
• Follow up on salary payment failures, bank account errors, and employee salary-related queries.
• Coordinate with the Accounts and Payroll teams for timely salary processing.
• D. Statutory Compliance – PF and ESICoordinate PF and ESI registration and employee additions.
• Ensure timely collection and submission of statutory documents.
• Maintain PF, ESI, and other employee compliance records.
• Coordinate with consultants and relevant departments for statutory compliance requirements.
• Track employee medical documentation and other mandatory records applicable to client sites.
• E. Employee Relations and Grievance HandlingAddress employee queries related to salary, attendance, leave, PF, ESI, and employment documentation.
• Resolve routine employee issues in coordination with the HR Manager and site management.
• Monitor employee discipline, absenteeism, and attrition.
• Support employee engagement and retention initiatives.
• F. Site HR AdministrationConduct regular follow-ups with site supervisors and client representatives regarding manpower and HR requirements.
• Ensure employee documents and medical certificates are available as required at client locations.
• Coordinate deployment, replacement, and onboarding of employees.
• Maintain site-wise employee lists, attendance records, and compliance trackers.
• Visit client sites when required to review HR activities and resolve operational issues.
• G. HR Records and MISPrepare daily, weekly, and monthly HR reports.
• Maintain employee master data, attendance reports, recruitment trackers, and onboarding status.
• Prepare reports on manpower strength, absenteeism, attrition, and vacancies.
• Maintain proper documentation for audits and management reviews.
• Submit timely HR MIS reports to the HR Manager and management.
• H. Employee Exit and Full & Final SettlementCoordinate employee resignation and exit formalities.
• Collect company assets and complete clearance procedures.
• Coordinate full and final settlement inputs with the Accounts and Payroll teams.
• Update employee records and maintain exit documentation.
• 3. Qualifications and ExperienceGraduate in any discipline; MBA/PG Diploma in Human Resources is preferred.
• 3–6 years of experience in HR operations, preferably in logistics, warehousing, contract staffing, or manpower services.
• Working knowledge of recruitment, onboarding, attendance, payroll coordination, PF, and ESI processes.
• Good communication, coordination, and problem-solving skills.
• Proficiency in MS Excel, Word, email communication, and HR reporting.
• 4. Key Skills RequiredRecruitment and manpower coordination
• Employee documentation and onboarding
• PF and ESI coordination
• Attendance and payroll management
• HR MIS and report preparation
• Labour law and statutory compliance awareness
• Employee grievance handling
• Site coordination and follow-up
• Time management and attention to detail
• 5. Key Performance Indicators (KPIs)Timely fulfilment of manpower requirements.
• Completion of employee onboarding within the stipulated timeline.
• Accuracy and timely submission of attendance and payroll inputs.
• Timely collection and maintenance of PF, ESI, and medical documents.
• Accuracy of HR records and MIS reports.
• Reduction in employee documentation gaps and onboarding delays.
• Timely resolution of employee grievances.
• Compliance with company HR procedures and applicable statutory requirements.

6. Authority and AccountabilityThe Senior HR Executive is responsible for day-to-day HR coordination, maintaining employee records, monitoring onboarding and compliance documentation, and ensuring timely reporting. Major employee disciplinary actions, policy decisions, and approvals must be escalated to the HR Manager or management.

Note: The employee must perform all duties in accordance with company policies, applicable labour laws, and client-site requirements.