Secretary / Executive Assistant

Job Description – Executive Assistant (EA)

Position: Executive Assistant to Female Director

Company: Grow Stellar Sales & Distribution Pvt. Ltd.

Location: New Delhi

Department: Management / Administration

Employment Type: Full-Time

Experience: 1–3 Years

About the Company

Grow Stellar Sales & Distribution Pvt. Ltd. is a growing financial services organization focused on delivering innovative lending, financial solutions, sales, and distribution services through a strong and expanding network.

We believe in building a professional, performance-driven work culture where

Together we grow, Together we achieve.

Job Summary

We are looking for a smart, sharp-minded, well-organized, presentable, and proactive Executive Assistant to provide professional and administrative support to the MD/Director.

The ideal candidate should have a pleasant and professional personality, strong presence of mind, excellent communication skills, and the ability to manage schedules, reminders, follow-ups, meetings, and multiple priorities efficiently.

Key Responsibilities

- Manage the Director’s daily schedule, appointments, meetings, and commitments.

- Maintain timely reminders for meetings, calls, deadlines, appointments, and important tasks.

- Coordinate and follow up on meetings, calls, and important commitments.

- Handle professional emails, messages, calls, and correspondence.

- Prepare and maintain reports, documents, presentations, and records.

- Coordinate with internal teams, clients, and external stakeholders.

- Take meeting notes and ensure timely follow-up on assigned tasks.

- Regularly follow up with concerned team members to ensure completion of assigned work.

- Maintain confidentiality of sensitive company and management information.

- Handle travel arrangements, bookings, and other administrative requirements.

- Proactively identify upcoming requirements and ensure the MD/Director is well-prepared.

- Manage multiple priorities and ensure smooth day-to-day coordination.

- Perform other tasks and responsibilities assigned by the MD/Director.

Required Skills & Qualities

- Pleasant, beautiful, presentable, and professional personality.

- Sharp mind with excellent presence of mind.

- Excellent verbal and written communication skills.

- Strong organizational and time-management skills.

- Excellent follow-up and coordination abilities.

- Strong attention to detail.

- Ability to multitask and manage priorities effectively.

- Good knowledge of MS Office – Word, Excel & PowerPoint.

- Professional email drafting and communication skills.

- Proactive approach with strong problem-solving abilities.

- Ability to anticipate requirements and take initiative.

- Responsible, punctual, confident, and well-groomed.

- Ability to maintain complete confidentiality.

Qualification

Bachelor’s degree in any relevant field.

Preferred Candidate

- Prior experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role will be preferred.

- Candidates with strong communication, coordination, organizational, and follow-up skills are encouraged to apply.

- Candidates who are smart, confident, quick learners, well-presented, and comfortable working closely with senior management will be preferred.

Salary

Salary will be decided based on the candidate’s experience, skills, and interview performance.

Interested candidates can share their updated CV.