Purchase Coordinator

Job description

We are looking for a Purchase Coordinator who will be responsible for managing and coordinating the company's purchasing activities.

The candidate will work closely with vendors, internal departments, stores, accounts, and management to ensure that required materials, products, and services are purchased on time, at the right price, and with the required quality. Key Responsibilities

1. Purchase & Procurement • Handle day-to-day purchase requirements of the company. • Collect and evaluate quotations from different vendors. • Compare prices, quality, delivery timelines, and payment terms.• Prepare and process Purchase Orders (POs). • Ensure purchases are made within approved budgets and company policies.

2. Vendor Management • Identify and coordinate with new and existing vendors. • Maintain strong relationships with suppliers. • Negotiate prices, payment terms, and delivery schedules. • Follow up with vendors for timely delivery. • Maintain and regularly update the vendor database.

3. Inventory & Material Coordination • Coordinate with the stores/warehouse team regarding material requirements. • Monitor stock levels and raise purchase requirements when necessary. • Ensure the correct quantity and quality of materials are received. • Coordinate for replacement or resolution in case of damaged, incorrect, or defective materials.

4. Documentation & Record Keeping • Maintain purchase orders, quotations, invoices, and other procurement documents. • Keep accurate records of all purchases and vendor transactions. • Coordinate with the Accounts team for invoice verification and payment processing. • Prepare regular purchase reports and MIS as required by management

. 5. Internal Coordination • Coordinate with different departments to understand their purchase requirements. • Ensure materials are available before they are required. • Communicate purchase status and delivery updates to concerned teams. • Escalate delays, pricing issues, or vendor-related problems to management when required

. Required Skills • Good communication and negotiation skills. • Strong vendor management and coordination skills.• Good knowledge of purchasing and procurement processes. • Proficiency in MS Excel and basic computer applications. • Strong follow-up and organizational skills. • Good attention to detail. • Ability to manage multiple purchase requirements simultaneously. • Problem-solving and decision-making abilities. Qualification & Experience • Graduate in any stream. • Freshers with strong communication, coordination, and negotiation skills may also be considered. Ideal Candidate The ideal candidate should be organized, responsible, proactive, and good at follow-ups. They should be comfortable communicating with vendors, comparing quotations, negotiating prices, maintaining records, and coordinating with multiple internal teams. Performance Expectations • Timely completion of purchase requirements. • Cost-effective purchasing. • Reliable vendor coordination. • Accurate documentation and reporting. • Timely delivery of required materials. • Smooth coordination between vendors and internal departments.