Billing Engineer

Sangwan Inter Decor is looking for a responsible and organized Billing & Project Coordinator to manage day-to-day billing, purchase, vendor and contractor coordination, basic accounts, documentation, and site-related activities.

The candidate will act as a coordination point between the office, site team, vendors, contractors, suppliers, and management and will be responsible for maintaining accurate records and ensuring smooth project operations.

Key Responsibilities

1. Billing & Documentation

• Prepare and maintain client bills, contractor bills, running bills and invoices.
• Prepare work orders, purchase orders, quotations and payment statements.
• Check bills against BOQ, work orders, measurements and agreed rates.
• Maintain records of bills submitted, received and pending.
• Prepare project-wise billing and payment summaries.
• Maintain proper filing of project documents and bills.

2. Purchase & Material Management

• Prepare and process purchase orders as per site requirements.
• Coordinate with suppliers for rates, availability and delivery schedules.
• Compare vendor quotations and prepare purchase comparisons.
• Track material orders, deliveries and pending materials.
• Maintain purchase and material records project-wise.
• Coordinate with site teams to ensure timely availability of materials.

3. Vendor & Contractor Management

• Coordinate with vendors, subcontractors and labour contractors.
• Collect quotations and negotiate rates as required by management.
• Maintain vendor and contractor records.
• Verify contractor bills and supporting documents.
• Track contractor work, payments and pending bills.
• Coordinate with vendors regarding deliveries, invoices and payments.

4. Accounts Coordination

• Maintain day-to-day project-related financial records.
• Coordinate with the CA/accountant for accounting entries and required documents.
• Maintain records of expenses, purchases, receipts and payments.
• Track client receivables, vendor payments and contractor payments.
• Assist in GST-related documentation and invoice records.
• Maintain project-wise expense and payment statements.

5. Site Coordination

• Coordinate regularly with site supervisors and project teams.
• Collect site requirements, measurements and material requirements.
• Follow up on work progress and pending activities.
• Coordinate between site, vendors, contractors and office.
• Visit project sites when required for measurement, billing, material verification or coordination.
• Maintain site-related reports and records.

6. Project Cost & Control

• Maintain project-wise purchase, expense, billing and payment records.
• Assist management in monitoring project costs against the approved budget/BOQ.
• Identify pending bills, purchases, payments and material requirements.
• Prepare regular project status and expense reports.
• Ensure proper documentation for every project transaction.