Executive Assistant

Key Responsibilities

1. Business Coordination & Follow-ups

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Coordinate with Operations, Business Development, Production, Procurement, Finance,

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and HR teams.

Track pending tasks, deadlines, commitments, and decisions made during meetings.

Follow up with department heads and ensure timely completion of assigned activities.

Prepare daily task lists and provide regular status updates to the Director.

Escalate delays, operational issues, and critical matters requiring management attention.

2. Meetings & Documentation

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Prepare meeting agendas, presentations, minutes of meetings (MoM), and action-point

trackers.

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Maintain records of important business discussions, decisions, and follow-ups.●

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Draft professional emails, letters, internal communications, and business

correspondence.

Maintain organized digital records and confidential company documents.

3. Project & Event Coordination

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Coordinate with project teams regarding upcoming events, site activities, deadlines, and

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deliverables.

Track important project milestones, vendor commitments, and management approvals.

Help resolve communication gaps between departments and ensure issues reach the

appropriate decision-maker.

Support coordination for client meetings, site visits, business events, and company

activities.

4. Administrative & Management Support

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Handle confidential information with discretion and professionalism.

Maintain a tracker of important payments, approvals, renewals, and other management

follow-ups.

Assist with special assignments, business research, and management projects.

Ensure that important commitments made by the Director are documented and followed

through.

Required Qualifications & Skills

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Graduate in Business Administration, Management, Commerce, or a related discipline.

2–3 years of experience as an Executive Assistant, Personal Assistant, Management

Coordinator, or in a similar role.

Excellent written and verbal communication skills in English and Hindi.

Strong proficiency in MS Excel, Word, PowerPoint, Outlook, and Google Workspace.

Excellent organizational, coordination, and follow-up skills.

Ability to manage multiple priorities and work under tight deadlines.

Strong attention to detail, problem-solving ability, and professional etiquette.

High integrity and the ability to handle confidential business information.

Willingness to coordinate with teams outside standard office hours when required