Receptionist / Front Office Executive

About Us

Calpro Specialities makes dairy and food ingredients for food manufacturers, QSR chains and food service businesses. Our Gurugram office handles our commercial, sales and management teams.

Role Summary

You will be the first person visitors, clients and callers deal with when they reach our office. You will run the front desk, keep the office running day to day, and help the management and sales teams with admin and coordination.

Key Responsibilities

Front Desk

• Greet and register visitors, clients and candidates, and keep the visitor log
• Answer and direct incoming calls; take messages accurately and pass them on promptly
• Receive and record all couriers and deliveries, and hand them to the right person
• Keep the reception and meeting rooms clean, presentable and ready for use

Admin & Coordination

• Manage meeting room bookings; set up rooms and video calls (Zoom, Google Meet, Teams) before meetings start
• Arrange travel, hotel and cab bookings for directors and team members when asked
• Track office supplies, stationery and pantry stock; raise orders and follow up with vendors
• Coordinate with housekeeping, security, maintenance and other service vendors
• Keep simple records in Excel or Google Sheets (visitor log, courier register, petty cash, attendance)
• Support HR with interview scheduling, receiving candidates and onboarding paperwork
• Handle basic correspondence: emails, letters and document filing

Requirements

• Graduate in any discipline
• 2–4 years of experience in a front office, reception or office admin role in a corporate setting
• Clear, confident spoken and written English and Hindi
• Working knowledge of MS Office / Google Workspace (Excel, Word, email)
• Comfortable with video-call platforms and basic office equipment (printer, scanner, conference room panel)
• Well-groomed, punctual and professional
• Organised, able to handle several tasks at once without dropping follow-ups

Preferred

• Experience in a manufacturing, FMCG or B2B company office
• Experience with travel booking and vendor coordination

How to Apply: Send your CV to smriti.agrawal@calpro-india.com with the subject line “Front Office Executive – Gurugram”.