Secretary / Executive Assistant

WE ARE HIRING: EXECUTIVE ASSISTANT TO DIRECTOR

Company: CELESTILE CERAMICS PVT. LTD.

Industry: Premium Tiles, Natural Stones & Luxury Interiors

Job Location: Shamshabad, Rangareddy District, Telangana

Employment Type: Full-Time | Work from Office

Department: Management / Administration

Salary: Negotiable, based on experience and skill set

About the Company

Celes’tile Ceramics Pvt. Ltd. specializes in premium designer tiles, natural stones and luxury interior solutions, catering to architects, interior designers and premium residential clients.

Job Summary

We are looking for a proactive, well-organized and detail-oriented Executive Assistant to the Director to provide management and administrative support. The candidate should have excellent communication skills in English, Hindi and Telugu, along with strong vendor management, coordination, follow-up, quotation collection and negotiation skills.

The role requires effective communication with vendors, timely follow-ups, obtaining quotations, coordinating with internal departments and supporting the Director in day-to-day business operations and decision-making.

Key Responsibilities

• Executive Assistance: Provide administrative and operational support to the Director, including scheduling meetings, coordinating appointments, maintaining records and tracking assigned tasks.
• Vendor Management: Identify, contact and coordinate with vendors and suppliers for business requirements, product enquiries, service requirements and procurement-related activities.
• Quotation Management: Make calls to vendors, request quotations, collect and compare price offers, clarify specifications, delivery timelines and payment terms, and prepare comparative statements for management review and finalization.
• Vendor Follow-ups: Regularly follow up with vendors for pending quotations, revised pricing, order confirmations, deliveries, payments and other business commitments.
• Communication & Coordination: Maintain professional communication with vendors, clients and internal teams, ensuring timely information sharing and resolution of pending matters.
• Management Coordination: Coordinate with Sales, CRM, Accounts, Design, Operations and other departments to ensure the timely completion of tasks assigned by the Director.
• MIS & Reporting: Prepare Excel reports, vendor comparison sheets, follow-up trackers, status reports and other management-related documentation.
• MS Excel & Google Sheets: Use formulas and functions such as SUM, AVERAGE, IF, COUNTIF, SUMIF, VLOOKUP/XLOOKUP and IFERROR, along with sorting, filtering, conditional formatting and PivotTables.
• Documentation: Maintain vendor databases, quotation records, correspondence, meeting notes and confidential management documents.
• Task Monitoring: Track pending activities, maintain reminders, provide timely updates and ensure closure of assigned tasks within deadlines.
• Confidentiality: Handle sensitive business information, vendor pricing, management communications and company records with discretion and professionalism.

Required Qualifications & Skills

• Graduate in any discipline; relevant administrative or management qualifications will be an advantage.
• Prior experience as an Executive Assistant, Executive Secretary, Personal Assistant, Administration Executive, Purchase Coordinator or Vendor Management Executive is preferred.
• Excellent verbal and written communication skills in English, Hindi and Telugu are essential.
• Strong telephone etiquette and confidence in calling vendors, requesting quotations, negotiating prices and obtaining timely responses.
• Good vendor coordination, follow-up, negotiation and interpersonal skills.
• Proficiency in MS Excel, including formulas, functions, shortcut keys, sorting, filtering and PivotTables.
• Working knowledge of Google Sheets, Google Forms, MS Word, PowerPoint and professional email communication.
• Ability to prepare quotation comparison statements, MIS reports and follow-up trackers.
• Strong organizational skills, attention to detail, time management and the ability to handle multiple assignments.
• Professional conduct, confidentiality, accountability and a proactive approach to work.

Preferred Candidate Profile

• Experience in vendor management, procurement coordination or administrative support to senior management.
• Experience in tiles, natural stones, interior design, construction materials, furniture, sanitaryware, retail or related industries will be an advantage.
• A confident communicator who can independently call vendors, obtain competitive quotations, follow up persistently and present clear comparisons to management.
• A result-oriented professional who takes ownership of assigned tasks and ensures timely completion.

How to Apply

Interested candidates may share their updated resumes at:

Email: hr@celestile.com

Contact: 8008003232

Work Location:

CELESTILE CERAMICS PVT. LTD.

Door No. 12-6/B/A/1, Lane towards KLCC Convention,

Satamrai Village, Shamshabad Mandal,

Rangareddy District – 501218, Telangana, India.

Premium Tiles | Natural Stones | Luxury Interiors

Job Type: Full-time

Benefits:

• Provident Fund

Work Location: In person