HR Operations

JOB DESCRIPTION

HR MANAGER

People Operations | Payroll & Compliance | Performance Management

ROLE OVERVIEW

We are seeking a detail-oriented HR Manager to oversee payroll, HRMS, attendance, employee documentation, performance processes, statutory compliance and day-to-day HR administration. The ideal candidate will bring strong Keka HRMS expertise, sound knowledge of HR operations and the ability to maintain accurate, compliant and efficient processes.

Key Responsibilities

1. Payroll & Compensation

Manage monthly payroll through Keka HRMS for 100+ employees, ensuring accurate and timely salary processing.

Validate attendance, leave, LOP, overtime, incentives, reimbursements, salary revisions and joining or exit inputs before payroll finalisation.

Review salary calculations and deductions, generate payslips, maintain payroll records and coordinate salary-related queries with Finance.

2. Keka HRMS & Employee Lifecycle

Maintain employee master data, HRMS workflows, reporting structures, compensation details and employee records.

Manage onboarding administration, probation and confirmation tracking, employee status changes, transfers, salary revisions and exit documentation.

Coordinate full-and-final settlement inputs and resolve HRMS-related queries within agreed timelines.

3. Attendance, Leave & Workforce Administration

Monitor attendance, late arrivals, early departures, absenteeism, overtime, shifts, weekly offs and holiday calendars.

Manage leave applications, balances, regularisation and attendance corrections in line with company policy.

Coordinate biometric and Keka attendance records, investigate discrepancies and submit verified monthly payroll inputs on time.

4. Employee Documentation & Records

Maintain complete, accurate and confidential employee files in physical and digital formats.

Prepare and update employment letters, contracts, policy documents, employee forms and other HR correspondence.

Ensure employee records are securely maintained and readily available for authorised audits or internal reviews.

5. Performance Management & Employee Relations

Coordinate probation evaluations, performance reviews, appraisal cycles, employee feedback and confirmation processes.

Support salary revisions and compensation decisions in consultation with leadership, based on performance and approved policies.

Handle employee concerns professionally and assist managers with performance documentation, disciplinary processes and policy communication.

6. Statutory Compliance & HR Administration

Monitor applicable statutory requirements, including PF, ESI, Professional Tax, TDS coordination and relevant labour-law obligations.

Coordinate statutory documentation, declarations, audits and regulatory filings with Finance, external advisors or relevant authorities.

Support HR administration, petty cash and other operational tasks while maintaining appropriate records and approvals.

Qualifications & Skills

Bachelor’s degree in Human Resources, Business Administration or a related field; an HR qualification is an advantage.

Proven experience in HR operations, preferably in an HR Manager or similar role.

Hands-on proficiency in Keka HRMS or comparable HR and payroll software.

Strong knowledge of payroll, attendance, leave administration, PF, ESI, Professional Tax, TDS coordination and applicable labour laws.

Excellent organisational, analytical, communication and interpersonal skills, with strong attention to detail.

Ability to manage confidential information, prioritise multiple tasks and collaborate effectively with leadership and cross-functional teams.

Preferred Experience

Experience managing HR operations and payroll for 100+ employees.

Strong practical experience in Keka HRMS and employee lifecycle administration.

Experience coordinating statutory compliance, audits and performance management processes.

Benefits:

• Provident Fund