Personal Office Assistant

Job Description – Personal Assistant to Managing DirectorPosition: Personal Assistant to Managing Director

Department: Executive Office

Reports To: Managing Director

Location: [Rithika dress shop beside street road inside white building ]

Employment Type: Full-Time

Job SummaryWe are looking for a highly organized, proactive, and discreet Personal Assistant to the Managing Director to provide comprehensive administrative and executive support. The role involves managing the MD’s schedule, coordinating meetings and communications, preparing reports and documents, and ensuring smooth day-to-day functioning of the Executive Office.

• Key ResponsibilitiesManage the Managing Director’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, including agendas, minutes, and follow-ups.
• Handle emails, correspondence, calls, and other communications on behalf of the MD.
• Prepare presentations, reports, letters, documents, and meeting materials.
• Maintain confidentiality of sensitive business and personal information.
• Coordinate travel arrangements, itineraries, accommodation, and transportation.
• Track important deadlines, commitments, and action items and ensure timely follow-up.
• Liaise with senior management, clients, vendors, and other stakeholders.
• Attend meetings when required and maintain accurate records and minutes.
• Assist the MD with business and personal administrative requirements as needed.
• Coordinate with different departments to obtain information and prepare updates for the MD.
• Support special projects, events, and business initiatives assigned by the MD.
• Maintain an organized filing and document management system.
• Perform other duties as assigned by the Managing Director.
• QualificationsBachelor’s degree in Business Administration, Management, or a related field.
• 3–7 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management skills.
• Ability to handle multiple priorities and work under pressure.
• Strong attention to detail and follow-up skills.
• Professional appearance, conduct, and interpersonal skills.
• High level of discretion, confidentiality, and integrity.
• Willingness to travel when required.
• Key SkillsExecutive & calendar management
• Communication and correspondence
• Meeting and travel coordination
• Documentation and reporting
• Stakeholder management
• Time management and multitasking
• Confidentiality and discretion
• Problem-solving and follow-up
• Microsoft Office proficiency
• Preferred AttributesProactive and dependable approach.
• Ability to anticipate the MD’s requirements.
• Strong judgment and professionalism.
• Flexible and adaptable to changing priorities.
• Ability to work independently with minimal supervision.