Accounts Executive

Job Title: Accounts Executive cum Admin

Job Description

We are looking for a responsible, organized, and detail-oriented Accounts Executive cum Admin to manage day-to-day accounting, administrative activities, stock inquiries, sales coordination, invoicing, and dispatch follow-ups. The candidate must have a strong command of Tally, accounting operations, and MS Excel, along with good communication and coordination skills.

Key Responsibilities

1. Accounting & Tally: Handle day-to-day accounting entries, purchase and sales entries, ledger maintenance, bank reconciliation, and other routine accounting activities using Tally.

2. Accounts Management: Maintain accurate financial records, track payments and outstanding balances, manage vendor and customer accounts, and assist with routine accounting reports.

3. Stock Management: Handle stock inquiries received in respective WhatsApp groups, check stock availability across warehouses, provide timely updates, and maintain accurate stock records.

4. Proforma Invoice (PI) Generation: Prepare and share Proforma Invoices (PI) as per sales team and dealer requirements.

5. MS Excel & Reporting: Use MS Excel confidently for maintaining stock reports, sales records, accounting data, order tracking, and daily operational reports.

6. Sales Team Coordination: Coordinate with the sales team regarding stock availability, order confirmation, pending orders, and dispatch status.

7. Transport & Dispatch Coordination: Communicate with transporters regarding material pickup, dispatch scheduling, delivery timelines, and shipment tracking.

8. Dealer Follow-ups: Regularly follow up with dealers regarding order confirmations, pending dispatches, material delivery, and other order-related queries.

9. Administrative Activities: Maintain daily operational records, organize documentation, manage routine office administration, and ensure smooth coordination between dealers, transporters, warehouse staff, and the sales team.

10. Daily Operations: Monitor order status, update stock and dispatch records, and ensure that all accounting and operational tasks are completed accurately and on time.

Required Skills & Qualifications

* Strong command over Tally and accounting operations is essential.

* Good working knowledge of MS Excel is mandatory.

* Understanding of accounting entries, ledgers, bank reconciliation, and financial record maintenance.

* Experience in invoicing, stock management, and dispatch coordination.

* Good communication skills and the ability to coordinate with dealers, sales teams, vendors, and transporters.

* Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

* Proactive approach to follow-ups and problem-solving.

* Prior experience in accounts, administration, or sales coordination will be preferred.

Preferred Candidate: Someone who is systematic, reliable, comfortable handling both accounts and administrative responsibilities, and capable of working independently with minimal supervision.