Secretary / Executive Assistant

Personal Assistance & Scheduling

• Manage calendar, appointments, and meeting schedules
• Coordinate travel bookings (flights, hotels, cabs) and itineraries
• Handle personal errands and time-sensitive tasks as needed
• Screen calls, emails, and correspondence; draft replies when required

HR Support

• Assist with recruitment coordination — scheduling interviews, following up with candidates
• Maintain employee records, attendance, and leave tracking
• Support onboarding and offboarding formalities for new hires
• Help coordinate employee documentation, ID cards, and basic compliance paperwork

Administrative Support

• Organize and maintain physical and digital filing systems
• Draft, proofread, and format letters, reports, and official documents
• Manage day-to-day office correspondence and follow-ups
• Take minutes of meetings and track action items

Office & Vendor Management

• Coordinate with vendors for office supplies, maintenance, and services
• Track and renew AMC contracts, utility bills, and subscriptions
• Liaise with facility staff to ensure smooth office operations
• Maintain relationships with couriers, housekeeping, and other service providers

Basic Accounts & Finance Support

• Track petty cash and day-to-day office expenses
• Maintain simple expense logs and receipts
• Coordinate with the accountant/CA for invoices, payments, and reimbursements
• Follow up on pending bills and payment confirmations