Document Digitization Operator

Job OverviewWe are looking for a detail-oriented Document Digitization Operator to join our team. In this role, you will be responsible for converting physical paper records, archives, and files into secure, organized, and high-quality digital formats. You will handle document preparation, high-speed scanning, quality assurance, indexing, and basic data entry to ensure seamless document retrieval and digital preservation.

• Key ResponsibilitiesDocument Preparation: Sort, batch, un-staple, repair damaged pages, and assemble physical files to ensure smooth feeder scanning.
• Scanning & Capture: Operate high-volume production scanners and specialized imaging equipment to digitize paper files, photos, or physical media.
• Indexing & Metadata Tagging: Name files according to naming conventions and apply accurate metadata tags (e.g., dates, invoice numbers, client IDs) for easy searching and retrieval.
• Quality Assurance (QA): Inspect scanned images for clarity, correct orientation, complete page counts, and proper contrast; re-scan skewed or blurry pages as needed.
• Optical Character Recognition (OCR): Process scanned batches through OCR software to make documents text-searchable.
• Physical & Digital File Management: Store digital files in designated Electronic Document Management Systems (EDMS) or cloud drives, and properly re-box or archive physical files after processing.
• Data Security & Confidentiality: Maintain strict compliance with data privacy policies and regulations when handling sensitive or confidential records.
• Key Skills & QualificationsEducation: High School Diploma or equivalent required; Associate degree or certification in Computer Applications/Data Management is a plus.
• Experience: 1+ years of experience in document scanning, data entry, mailroom operations, or records management preferred.
• Technical Proficiency:
• Familiarity with document scanning software (e.g., Kofax, Fujitsu PaperStream, Adobe Acrobat Pro).
• Working knowledge of cloud storage (Google Drive, OneDrive) and Document Management Systems (DMS).
• Typing speed of 40+ WPM with high accuracy.
• Attention to Detail: Excellent eye for identifying image blur, missing pages, or indexing errors.
• Physical Capability: Ability to lift document boxes (up to 30–40 lbs) and perform repetitive operational tasks efficiently.