Accountant

JOB DESCRIPTIONAccountantCompany: S S Logistics

Industry: Logistics & Road Transportation

Location: Kolkata

Department: Finance & Accounts

Reporting To: Accounts Manager / Finance Head

Employment Type: Full-time

1. Role PurposeThe Accountant will be responsible for maintaining accurate and timely accounting records of S S Logistics, ensuring that all financial transactions are properly recorded, reconciled, supported by appropriate documents, and compliant with applicable statutory requirements.

The role will work closely with Operations, Vendor Billing, Customer Billing, Banking, and Management to ensure that the company's books reflect the actual business transactions.

• 2. Key ResponsibilitiesA. Accounting & BookkeepingRecord day-to-day accounting transactions in BUSY / accounting software.
• Pass accurate:
• 
  
• Payment vouchers
• Receipt vouchers
• Journal vouchers
• Contra entries
• Purchase entries
• Sales/service invoices
• Debit/Credit notes
• Maintain proper ledger classification and accounting heads.
• Ensure every transaction has adequate supporting documentation.
• Maintain accurate party-wise ledgers.
• Identify and correct accounting errors promptly.
• Ensure no duplicate or incorrect entries are posted.
• B. Bank & Cash AccountingRecord all bank transactions on a timely basis.
• Perform daily/weekly bank reconciliation.
• Identify:
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• Unpresented cheques
• Bank charges
• Direct credits/debits
• EMI/loan deductions
• Failed transactions
• Unidentified receipts
• Maintain cash book and petty cash records.
• Ensure cash expenses are properly supported by bills/vouchers.
• C. Vendor AccountingMaintain vendor ledgers accurately.
• Verify vendor invoices against supporting documents.
• Coordinate with Vendor Billing / Operations for missing documents.
• Record vendor bills only after required verification.
• Reconcile vendor statements periodically.
• Identify:
• 
  
• Duplicate bills
• Excess billing
• Short billing
• Pending credit notes
• Unadjusted advances
• Prepare vendor outstanding statements.
• Support the Finance team in vendor payment processing.
• D. Customer AccountingMaintain customer ledgers.
• Record customer invoices, receipts, credit notes and adjustments.
• Reconcile customer accounts periodically.
• Track customer outstanding balances.
• Identify unidentified receipts and obtain necessary information for adjustment.
• Coordinate with Customer Billing and Operations regarding discrepancies.
• Assist in preparation of customer ageing reports.
• E. GST & TDS SupportEnsure transactions are correctly classified for GST purposes.
• Verify GST details on purchase and sales/service invoices.
• Assist in reconciliation of:
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• GSTR-2B
• Purchase register
• Sales register
• Output GST
• Input GST
• Ensure proper accounting of RCM transactions, wherever applicable.
• Record TDS deductions and related entries correctly.
• Assist in TDS reconciliation and return preparation.
• Maintain proper supporting documentation for GST/TDS transactions.
• Coordinate with the tax consultant/Finance Head for statutory requirements.

F. Transport & Logistics AccountingThe Accountant must understand the company's operational transactions, including:

• Freight income
• Freight expenses
• Vendor transport bills
• Truck-wise expenses
• Driver-related payments
• Diesel expenses
• Toll expenses
• Loading/unloading charges
• Labour charges
• Handling charges
• CNF-related expenses
• Rake handling expenses
• Advances to vendors/drivers
• Trip-related expenses

Ensure that operational transactions are properly linked with accounting records.

G. ReconciliationConduct regular reconciliation of:

• Bank accounts
• Customer ledgers
• Vendor ledgers
• Advances
• Employee/driver advances
• GST
• TDS
• Freight payable/receivable
• Inter-branch/inter-location balances
• Other control accounts

Every unreconciled item should have an identified reason and an action owner.

H. Month-End ClosingSupport monthly closing activities by ensuring:

• All bills are entered.
• All receipts and payments are accounted for.
• Bank reconciliation is completed.
• Customer/vendor ledgers are reconciled.
• Accrued expenses are identified.
• Outstanding advances are reviewed.
• GST/TDS accounts are reconciled.
• Suspense/unidentified entries are reviewed.
• Necessary journal entries are passed.
• 3. Documentation & AuditMaintain proper accounting records and supporting documents.
• Ensure vouchers are properly authorized.
• Maintain digital and physical documentation wherever required.
• Support statutory, tax and internal audits.
• Provide documents and explanations requested by auditors.
• Maintain an organized audit trail for every significant transaction.

4. Internal Control ResponsibilitiesThe Accountant must ensure that:

No transaction should be entered merely because someone has asked for it.

The transaction should have:

Source Document → Verification → Approval → Accounting Entry → Reconciliation

The Accountant should immediately escalate:

• Unusual transactions
• Duplicate invoices
• Missing supporting documents
• Unapproved payments
• Ledger mismatches
• Suspicious adjustments
• Old unreconciled balances
• Incorrect GST/TDS treatment
• 5. Daily Operating ResponsibilitiesDailyCheck previous day's transactions.
• Post accounting entries.
• Verify bank transactions.
• Record receipts/payments.
• Update customer/vendor ledgers.
• Follow up on missing documents.
• Review pending accounting entries.
• WeeklyBank reconciliation.
• Vendor reconciliation.
• Customer reconciliation.
• Advance reconciliation.
• Review of pending/unidentified transactions.
• Report unresolved accounting issues.
• MonthlyMonth-end closing.
• GST reconciliation support.
• TDS reconciliation support.
• Customer/vendor ageing review.
• Expense review.
• Balance-sheet ledger scrutiny.
• Audit/documentation preparation.

6. KPIsKPIExpected StandardAccounting Entry Accuracy≥ 99%Bank ReconciliationCompleted within defined timelineVendor Ledger Reconciliation100% priority vendors reviewed monthlyCustomer Ledger Reconciliation100% major customers reviewed monthlyPending Unidentified EntriesMinimum possible / ageing monitoredDuplicate EntriesZeroMissing Supporting Documents<1% of transactionsGST/TDS Accounting ErrorsZero avoidable errorsMonth-End ClosingCompleted within agreed timelineAudit QueriesTimely resolutionOld AdvancesRegularly identified and followed upSuspense BalanceContinuously monitored and cleared7. Authority & EscalationThe Accountant is responsible for accounting accuracy, but should not independently approve transactions outside their authority.

Any discrepancy should be escalated to the Accounts Manager / Finance Head.

Examples:

• Vendor claims don't match approved billing.
• Customer payment cannot be identified.
• GST treatment is unclear.
• Supporting document is missing.
• Payment instruction differs from approved documentation.
• Ledger balance does not match confirmation.
• Unusual journal entry is requested.
• 8. Required SkillsTechnicalStrong accounting fundamentals.
• Good knowledge of debit/credit.
• Practical knowledge of GST and TDS.
• Bank reconciliation.
• Ledger reconciliation.
• Vendor/customer accounting.
• Basic understanding of taxation.
• Good knowledge of BUSY / Tally or similar accounting software.
• Good Excel/Google Sheets skills.
• BehaviouralHigh attention to detail.
• Strong numerical accuracy.
• Ownership of assigned work.
• Ability to identify discrepancies.
• Good follow-up discipline.
• Ability to work with Operations and Finance teams.
• Confidentiality and integrity.
• Ability to work under deadlines.

9. Qualification & ExperienceEducation:

B.Com / M.Com / equivalent accounting qualification preferred.

Experience:

2–5 years of relevant accounting experience preferred.

Experience in logistics, transportation, freight, manufacturing, trading, or similar transaction-heavy businesses will be an advantage.

10. Ideal CandidateThe ideal candidate is not just a data-entry accountant.

He/She should be able to look at a ledger and ask:

“Does this transaction make business sense, and can I prove it with the supporting documents?”The person should have the discipline to maintain clean books, the curiosity to identify discrepancies, and the confidence to stop and escalate an incorrect transaction rather than simply posting it.

Reporting StructureFinance Head

↓

Accounts Manager

↓

Accountant

↓

Coordinates with:

Customer Billing | Vendor Billing | Banking | Operations | HR/Payroll

Core Accountability“Accurate books, reconciled ledgers, complete documentation and timely accounting.”